How To Improve The Physical Security Of Your Office

In today’s technologically-driven business world, many assume the word “security” to be related to digital, like encryption, firewalls and vulnerability scanning. What may be overlooked is the importance of physical security. If this is compromised, then digital security may be at risk as well.

Prudent physical security involves inventory, surveillance, gates, server rooms and workstations.

Inventory Devices

Many businesses own a variety of laptops, servers, mobile devices and other expensive technology. Keeping an inventory of such devices is crucial to prevent a discreet threat, especially for larger businesses with ample devices. The inventory list helps keep track of all devices, so you can quickly identify a stolen device and disable its access.


While locking all the doors or requiring a log book is a commonsense precaution, it helps to go the extra step with surveillance. Although costly, an authentication system is the most secure option. A smart card, token or scannable device can unlock doors and record the identity of the person who enters or exits. In case of theft or suspicious activity, administration can analyze the logs.

More practical may be a video surveillance system, placed in a location with a great view, but it should be inaccessible without a ladder or elevation device. Surveillance cameras can monitor continuously or turn on upon detecting movement. Many modern surveillance technologies can send email or text alerts in case something appears suspicious.

Consider a Security Gate

Improving the physical security of your office is essential, but it’s also beneficial to prevent access in the first place. A security gate does not make sense for a company where consumers routinely walk in, but business locations that consist solely of employees can implement a security gate, alongside the issuance of secure photo ID cards from a reputable service provider such as Digital ID. Restricting access to unannounced visitors can make security protocols easier to handle. Fewer solicitors is a perk, too.

Server Room

The server room serves as the central hub for both your office’s physical space and digital content. Specifically, the server controls routers, cables, switches and more that can influence access. Locking the door is obvious. Ideally, the server room will also have surveillance cameras and an authentication system.

On the topic of servers, it’s also recommended to use rack mount servers. In addition to taking up less space, rack mount servers are easier to secure, since they can lock into closed racks that can be bolted securely into the floor. This setup renders it physically impossible to remove without proper access.


Workstations are also important to secure, even if they don’t have valuable information inside. Workstations allow access to the business’s network, which intruders can get to if it’s not secure. If a workstation computer is not in use due to someone being on vacation, disconnect or move the computer to a secure location. If a computer must remain in an open area, it’s beneficial to require some authentication protocol, like a card, to access.

Improving the physical security of your office can save your business money and resources in the long term. Consider these tips to enhance your office’s physical security effectively.

Scott Huntington is a writer from Harrisburg, PA. Find his work on Business Insider, Yahoo Autos, Time, INC, and more. Follow him on Twitter at @SMHuntington.

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