Benefits of getting your certificate with ZenBusiness
Satisfy your legal requirement to deliver a certificate to the county clerk within 120 days of forming an LLC in New York.
Simplifies the Process
We coordinate across the county clerk, newspapers, attorneys, and the state to publish on time and meet all requirements.
Keeps Your Costs Low
Our relationships allow us to work through the counties and newspapers that offer the lowest fees and costs.
Why Do I Need a Certificate of Publication?
New York is one of a few remaining states that requires newly created limited liability companies (LLCs) to publish a formation announcement in two newspapers once-a-week for six consecutive weeks. The New York law (§206(b)(4) dates back to when newspaper ads were the only way to ensure the public was notified and remains a requirement to this day.
According to the law, LLCs that fail to comply within 120 days of formation could have their ability to conduct or transact business be suspended. The law goes on to say that contracts and the liability shield will remain intact. We highly recommended that all new LLCs in New York follow the mandated law to remain compliant and limit their risk.
The process of certification often requires coordinating with the county clerk, newspapers, attorneys, and the Department of State, all of which can quickly become challenging. ZenBusines offers a Certificate of Publication service where we will act as your agent to manage all these steps and secure the certificate on your behalf at the lowest cost possible.
How the certificate of publication process works
ZenBusiness acts on your behalf to complete and deliver your certificate of publication within the 120-days required by the state of New York using the following process.
1. File your LLC with New York.
If you haven’t formed your company, then you will need to file your LLC in New York. The process can take up to 2 weeks and will require you to cover the $200 state filing fee.
2. Contact the New York County Clerk office to meet the publication requirement.
Once your LLC is formed, we contact the County Clerk to provide your company information and determine which two newspapers to publish in on your behalf.
3. Publish in the two newspapers to receive an Affidavit of Publication.
Once we have met the requirement to run your ads in two newspapers for 6 consecutive weeks, the newspapers will provide us with separate Affidavits of Publication.
4. Deliver a Certificate of Publication to the Department of State.
We deliver a Certificate of Publication – including the Affidavits of Publication and additional filing fee – to the Department of State to meet your legal requirement.
5. The Department of State processes and delivers your Certificate of Publication.
Once the state receives the certificate, it usually takes them 7 business days – plus mail time – to process your certificate and deliver it back to us.
- How much does everything cost?
Costs typically range from $600-$1200 when you combine the New York county fees, newspaper advertising rates, and Certificate filing fee. The ZenBusiness service uses the special relationships we have in place to keep your fees and advertising rates as low as possible.
- Can I just do this myself?
You can definitely do this yourself, but it will require time and patience as you coordinate with the county clerk, newspapers, and the state. You may also have to consult a lawyer depending on the complexities of your business.