Not all businesses need a Certificate of Status (known in some states as a Certificate of Good Standing or Certificate of Existence), but it’s useful to know when it might come in handy for business in the Big Apple. In this guide, we’ll go through what a New York Certificate of Status (COS) is, if you need one, and how you can get one.
A New York Certificate of Status is a legal document that shows that a business is in existence or that it’s properly authorized to carry out business in the state of New York. It’s a form of evidence that the company is in compliance with state law.
For New York state businesses, a COS is issued by the New York State Department of State, Division of Corporations, which can be found at the following address:
If you’re concerned about your good standing in the state, read about our worry free compliance services.
A COS is confirmation that the business exists and is in compliance with all state requirements. Some state requirements include:
Whether your business is a domestic (in-state) entity or a foreign (out-of-state) entity, a COS contains important information to show the status of your business.
A New York COS for a domestic entity includes:
A New York COS for a foreign entity includes:
It usually isn’t mandatory to have a COS, but it’s very useful to have it in case you would like to carry out any of the following tasks:
Only entities that are registered in the state of New York are eligible to get a COS. The following entities can obtain a CGS:
Some entities don’t need to register with the state and therefore can’t be issued a COS. The following business can’t get a COS:
To get a New York COS, you need to take the following steps:
1. Check to see if your business is in compliance.
Before you can get a COS, you should check to see if your business is in good legal standing. For example, confirm that relevant taxes have been paid and the biennial statements have been filed.
When it comes to compliance matters like this, ZenBusiness can help. Our worry free compliance service sends you reminders and helps you cover your compliance bases so that you can stay in the good graces of the state and avoid costly fines and other penalties.
2. Go to New York’s business website to request a Certificate of Status.
In New York State, you can apply for certificates by mail or by fax. They cannot be obtained by email, phone, or through the website.
Your written request must include the following details:
3. Make sure your COS will be valid for its intended use.
Before you apply for your COS, make sure that it will be valid for what you need it for. The certificates don’t have a set expiration date, but some requesters, such as banks, may have their own guidelines for the validity of the certificate; be sure to check with them first. Many requesters require the COS to be recent, for example, fewer than 30 or 60 days old.
4. Send to the requesting party.
Once you’ve successfully obtained your certificate, send it to the requesting party that needs it, such as the bank or foreign business state.
Although having a Certificate of Status isn’t a legal requirement in New York, it’s wise to keep your business in good standing in case you need to get one on short notice.
We can help make sure your business is in good standing so that you can relax and focus on other business-related matters. Our services include assistance with your biennial report filing, as well as amendments and additional filing services. You’ll also receive notifications and alerts ahead of important upcoming compliance events with our worry free compliance service.
Compliance may not be simple to keep up with, especially when considering all the other aspects that make a business go round. At ZenBusiness, we understand that your business needs don’t stop after the business has been registered. ZenBusiness can help keep you in good standing with our worry-free compliance service. With this service, we not only help keep your business in compliance, but we can also secure a New York Certificate of Status for you if you need one; you just pay the state fees. And, if you don’t have the worry-free compliance but still need a COS, our Certificate of Good Standing service can help.
Check the New York State Department of State, Division of Corporations website to see what the most current information is on fees and methods of payment available.
Normal processing takes two to three days, plus additional time for mailing.
Yes, expedited service is available. Check the New York State Department of State, Division of Corporations website for prices and time frames.
A Certificate of Status isn’t legally required for businesses to be compliant in New York, but it is necessary to be compliant to get a Certificate of Status.
New York Business Resources
Get Your Certificate of Good Standing
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