A Nevada Certificate of Good Standing (CGS) is often requested when a registered business wants to expand to another state or engage in a contract with another business. It gives the requester peace of mind that certain legal obligations have been met. In Nevada, a Certificate of Good Standing is also referred to as a Certificate of Existence.
A Certificate of Good Standing provides the requester with confirmation that the business in question is in good standing, with all its fees up to date and all its legally required documents in place. It also confirms that the company is authorized to conduct business in Nevada.
Some institutions might request a CGS before they’re willing to conduct business with a company. This means long-term contracts and projects might call for a CGS.
The Office of the Nevada Secretary of State (SOS) issues the certificate once the office is satisfied that the business ticks all the compliance boxes. Since compliance plays such a key role in obtaining a CGS, it’s important to have your business affairs in order. At ZenBusiness, we provide a worry free compliance service that can assist you with this.
Before the Office of the SOS issues a CGS, it checks to see whether the business is registered with the state, whether it’s correctly handling compliance matters such as filing annual reports, and whether it’s up to date with relevant fees and other required payments, such as taxes.
In Nevada, businesses can request a short-form or a long-form Certificate of Good Standing. Both certificates contain the following information:
A long-form CGS will also include a list of documents that the SOS has on file for the entity. This may be necessary for large-scale projects, government tenders, and special financial relationships where funding or investing is involved.
There’s also a long-form Certificate of Good Standing with no amendments, which clearly states on the certificate that there are no amendments. Some requesters may specifically ask for this version of the certificate.
Although a CGS isn’t a mandatory document, there are plenty of instances in which your business may be obligated to provide one.
Only businesses registered with the Nevada SOS can apply for a CGS. These include the following business types:
Business entities that don’t require formal registration, such as sole proprietorships, can’t apply for a CGS.
Before the Office of the Secretary of State issues a CGS, it first confirms that the business has met the defined regulatory requirements as set out by the state of Nevada. When there are elements that aren’t complete or up to date, the SOS can deny the request. Such elements may include:
The Office of the SOS will provide the exact reason for the denial.
Before accessing the SOS site to request the document, check whether your business has met those regulatory requirements mentioned above; if it hasn’t, you’re setting yourself up for a denial. It’s critical for your business to stay on top of compliance matters since a lack of ability to get a current CGS can severely hamper your efforts to grow your company.
Regular compliance checking keeps you aware of the state of your business, and through the ZenBusiness worry free compliance service, these checks are simple to facilitate. We help your business easily check to see if it’s up to date with annual reports and other compliance matters when requesting a CGS.
Apply online: Nevada uses the SilverFlume portal, which is designed to be a one-stop platform that assists state businesses with everything from the registration process to everyday management. You can order a Certificate of Good Standing through this portal for $50.
Apply by mail: Send a detailed letter that includes the name of the entity that the certificate is for to the following address:
Secretary of State
202 North Carson St.
Carson City, NV 89701-420
Include a check, money order, or credit card authorization to cover the $50 fee.
Apply by fax: Fax your detailed request, along with a credit card authorization, to (775) 684-5645.
Apply by email: A detailed request and credit card authorization can be sent to firstname.lastname@example.org.
In Nevada, there are three different types of CGSs: the standard, the long-form, and the long-form without amendments. Occasionally, a requester will ask for a specific version.
It may also help to know that in Nevada, if a Certificate of Fact is requested, the Certificate of Good Standing will suffice.
While there’s no actual expiration date on a Nevada CGS, its validity period depends on the requester. If your CGS is more than a few months old, the requester may not accept it.
Most parties will accept an emailed copy of the Nevada CGS, as it’s easy to verify with the SOS.
Compliance may not be simple to keep up with, especially when considering all the other aspects that make a business go round. At ZenBusiness, we understand that your business needs don’t stop after the business has been registered. ZenBusiness can help keep you in good standing with our worry free compliance service. With this service, we not only help keep your business in compliance, but we can also secure a Nevada CGS for you if you need one; you just pay the state fees. And, if you don’t have worry free compliance but still need a CGS, our Certificate of Good Standing service can help.
The fee for a CGS in Nevada is $50.
This information is not available on the SOS site.
This information can’t be verified on the SOS site.
No. A Nevada Certificate of Good Standing relies on the compliance of the business, not the other way around. However, certain aspects of compliance may require a CGS. For instance, annual renewals of permits and licenses may warrant a copy of the CGS.
Nevada Business Resources
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