The Kansas Certificate of Good Standing (CGS) certifies that a business has complied with applicable state laws, is in good standing, and is authorized to transact business within the state. In this article, we’ll explain the uses for a CGS and how to get one.
The office of the Kansas Secretary of State (SOS) issues the CGS.
Compliance plays a big part in the issuing of the Kansas CGS. Through ZenBusiness’s worry free compliance service, business owners can rest easy knowing that all the necessary boxes to maintain their good standing status are checked.
If compliance matters aren’t up to date, it might interfere with the issuing of the CGS. Not having a CGS could prevent you from getting long-term leases, opening bank accounts, and expanding to other states.
Other states may refer to a CGS as a Certificate of Existence, a Status Certificate, a Certificate of Authorization, Certificate of Compliance, or a Certificate of Status. In Kansas, it’s typically called a Certificate of Good Standing.
There are several checks the Kansas Secretary of State’s office performs before issuing a CGS. The checks include whether the business is compliant with legislation such as franchise taxes, permits, licenses, and more. Businesses should be up to date with their annual reports as well.
The document lists the following information:
The document will indicate whether the entity is in good standing. It may provide details about the financial condition, business activity, and practices if available. If not, it will state that the information isn’t available.
It includes the date of the certificate, plus the Secretary of State’s seal and signature. There’s a certificate ID, which the reader can use to trace the validity of the certificate.
While it isn’t mandatory for a business in Kansas to request a CGS, there are instances in which the document may be required. Events that may trigger a request include:
State-registered entities, such as Kansas limited liability companies (LLCs), limited partnerships, and for-profit and not-for-profit corporations, can request a CGS. General partnerships and sole proprietors can’t request a CGS.
Before submitting your request to the Kansas Secretary of State, it’s important to check whether all compliance matters are in order:
If your request is denied, the reason for the denial will be provided.
In certain instances, you may be requested to provide additional information to complete the request. For online requests, these additional requirements are visible when you access the company details through the Kansas SOS site.
To request a CGS, a business needs to be active and in good standing. If not, these are the possible statuses:
For compliance matters, ZenBusiness offers assistance through our worry free compliance service.
The online process is accessible through the Kansas SOS website. Go to the site and search for your business or the business for which you want to get a CGS.
Phone (785) 296-4564 and request the certificate. Once done, the operator will process your credit card information. The document is processed after the payment.
Memorial Hall, 1st Floor
120 SW 10th Ave.
Topeka, KS 66612-1594
As of 2021, a CGS requires a $15 fee.
It’s important to find out from the requester what the conditions are regarding the validity of the CGS. For instance, find out whether they’ll accept the online printed document or whether they require the physical document from the SOS.
If you’ve requested a CGS before, there’s no real expiration date. However, some institutions and state departments may have a validity period. For instance, if more than a year has passed since the last CGS, it’s safe to assume that a new one is required. This is because taxes, licenses, and permits are renewed on an annual basis.
It’s important to find out whether the requesting party will accept a simple printout of the entity status, or whether a CGS is required.
Compliance may not be simple to keep up with, especially when considering all the other aspects that make a business go round. At ZenBusiness, we understand that your business needs don’t stop after the business has been registered. ZenBusiness can help keep you in good standing with our worry-free compliance service. With this service, we not only help keep your business in compliance, but we can also secure a Kansas CGS for you if you need one; you just pay the state fees. And, if you don’t have the worry-free compliance but still need a CGS, our Certificate of Good Standing service can help.
As of 2021, the Kansas Secretary of State offers an online option for a fee of $10. You can pay via credit card, checking account, or your Kansas.gov subscriber account. A mailed-in/paper request has a processing fee of $15.
After you file your request and submit payment, if the entity is found to be in good standing, you can print the certificate. The paper option takes a bit longer for processing and issuing.
This depends on the availability of the Secretary of State’s office and the number of applications they’ve received. A request should be made directly to the department.
No. Businesses aren’t required to obtain a CGS to remain compliant. However, that doesn’t negate the importance of your business’s compliance. A CGS is only proof that the business is compliant.
Kansas Business Resources
Get Your Certificate of Good Standing
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