Reader Question: How Does HR Software Work?

These days, there is an app for just about everything. With today’s ever-increasing need for efficient, cost-effective solutions, business software is a must-have.

In human resources, HR software supports and automates critical tasks, helping HR professionals save time, money, and reduce errors while freeing up employees for higher-value activities.

But how does HR software work? And what can it do for you? Let’s take a deeper dive into today’s HR software and review the finer points of what it can do.

Candidate Screening 

Arguably, one of the most time-consuming tasks in the HR office is screening potential candidates. HR software accelerates the process, applying algorithms to detect keywords and specific items in an applicant’s CV. Faster screening means you can proceed to the interview phase and get your new hires placed quickly and efficiently.


Onboarding is an essential process that assures new employee success in those critical early days. HR software supports a range of onboarding processes, including tax and payroll documentation, orientation, training modules, employee contracts, and assorted paperwork. From the day they accept your offer through to the end of their probationary period, your new hires will feel valued, an ideal way to begin a working relationship.

HR Admin

HR software optimizes HR admin tasks, like storing and managing resumes, scheduling interviews, and tracking activity on various job boards.


Keeping your employees well-informed is often a challenge. HR software simplifies the process by pushing out new information and company bulletins promptly. Consistent, transparent communication is critical to business operations, and the right HR software can help you accomplish this.


With more and more employees working from home or working remotely, your software and systems must offer cloud access. Cloud-based HR software supports the way your teams work, supporting secure access from any device and any location with an internet connection.

Employee Engagement

When employees are engaged at work, they are happier and more productive. HR software keeps employees engaged by encouraging interaction, acknowledging milestones, and tracking various metrics.

Different Types of HR Software

There are many types of HR software, some of which can take on multiple tasks, and others that are task-specific. To help you choose an application that will work for your organization, consider the activities you need help with the most.

Human Resources Management Software or Information Systems (HRMS or HRIS) combines a multitude of processes that support activities that include payroll, labor costing, recruiting, applicant tracking and screening, and reporting.

Talent Management Systems (TMS) help you track your top talent. It facilitates ongoing learning, performance, and compensation management.

Human Capital Management (HCM) software helps you manage the people in your organization, from talent acquisition to onboarding and beyond.

Core HR software has a broad focus and covers functions that are typically managed by HR, such as recruitment, employee schedules, payroll tracking, training, orientation, and various compliance-related requirements, including workplace safety.

HR Admin Software handles all human resources-related tasks, as mentioned here, and it also stores your employee’s personal information and employment record.

Getting on board with HR software is the next step to optimizing, automating, and streamlining your daily processes. Research your options and choose a solution that works for you, both in function and price.

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