When it comes to being a sole proprietor in the state of Minnesota, there is no formal setup process. There are also no fees involved with forming or maintaining this business type. If you want to operate a Minnesota sole proprietorship, all you need to do is start working.
However, just because it’s so easy to get started doesn’t mean there aren’t some additional steps you should take along the way. While these parts of the process aren’t strictly required, many sole proprietors find that they are in their best interests.
A doing business as (DBA) name is a crucial part of many sole proprietorships, as it enables you to use an assumed name for your business, rather than your own personal name. The advantages of acquiring a DBA start with image ― most customers feel that an assumed name is more professional and trustworthy than doing business with a company that uses its owner’s personal name instead.
That said, sole proprietors can sign up for a business bank account using their DBA name, which is another step that goes a long way toward making customers feel more comfortable doing business with you.
To register a DBA (or fictitious name) in Minnesota, you must first confirm that the name is not already attached to another business. To do so, search Minnesota’s business database. After confirming that your desired fictitious name is available, you may claim it by filing a Certificate of Assumed Name with the Minnesota Secretary of State.
Sole proprietors without employees usually don’t need to acquire a federal tax ID number (EIN), because as a one-person business, you can typically just use your own social security number for most things an EIN is used for. Still, if you would rather not use your SSN for privacy purposes, it would be a good idea to get an EIN regardless.
Beyond that, the nature of your business will determine which taxes apply to you as a sole proprietor.
For example, if your sole proprietorship makes taxable retail sales or provides taxable services within the state, it will be required to pay sales and use tax. Businesses with employees will also be required to pay employer taxes such as the FICA tax or other withholding taxes. More information on Minnesota Business Tax Liabilities can be found on the state’s Employment and Economic Development website.
There isn’t a requirement in Minnesota for sole proprietors to acquire a general business license, but depending on the nature of your business you may need other licenses and/or permits to operate in a compliant fashion.
Minnesota has a multitude of business license that may or may not apply to your business. Which ones your sole proprietorship are required to apply for may seem overwhelming at first, but is actually made quite simple through the state’s Elicensing Platform. Using the site, you will be able to research your business license needs either by topic or agency, making it easy to establish which licenses to obtain.
In addition, you should check to see if your business needs any licenses or permits on the local level.
For example, Duluth, Minneapolis, and St. Paul each have their own local licensing requirements which apply to businesses operating within their jurisdiction.
As opposed to a corporation or limited liability company (LLC), the sole proprietorship is not a legal business entity. The sole proprietorship is a one-person business that is not considered to be a distinct entity from the person who owns it, and it is frequently operated using the owner’s personal name.
Because there’s no distinction between the owner and the business itself, sole proprietors don’t need to file business tax returns ― they instead simply claim any business profits or losses on their personal tax returns.
Sole proprietors are allowed to sign contracts using their personal name, and along those same lines, customers can write checks to the business by using the sole proprietor’s name.
The other big difference between sole proprietorships and more formal business structures is the fact that sole proprietors are allowed to commingle business and personal assets as much as they want to. With LLCs and corporations, ownership is required to keep their assets separate from those of the company. The downside of this aspect for sole proprietors is that if your business is sued, creditors are free to pursue your personal assets like your house, car, personal bank accounts, etc. For corporations and LLCs, creditors are limited to your business assets.
While the sole proprietor is such a simple business classification that Minnesota doesn’t even require a business registration process or any type of fees, depending on how you use your sole proprietorship and what industry you operate in, you still might have some important steps that need to be taken.
When it comes to issues of taxation, licenses and permits, or even the name you want to call your sole proprietorship, you do need to be vigilant to make sure you’re not overlooking anything.
We hope this guide helped you answer any questions you had for sole proprietorships in Minnesota, and we wish you success with your business!
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