If you’re currently self-employed in the state of North Dakota, or if you’re looking to enter the world of one-person business ownership, you’ve probably looked into becoming a sole proprietor.
The sole proprietorship is the simplest business ‘format’ in America, but that doesn’t mean that there aren’t rules and regulations to follow when you operate one. In addition, there are some limits to the functionality of a sole proprietorship.
In this guide, we’ll walk you through the steps to setup a sole proprietorship properly, and help you determine whether or not a sole proprietorship is a good choice for your business.
When it comes to being a sole proprietor in the state of North Dakota, there is no formal setup process. There are also no fees involved with forming or maintaining this business type. If you want to operate a North Dakota sole proprietorship, all you need to do is start working.
However, just because it’s so easy to get started doesn’t mean there aren’t some additional steps you should take along the way. While these parts of the process aren’t strictly required, many sole proprietors find that they are in their best interests.
A doing business as (DBA) name is a crucial part of many sole proprietorships, as it enables you to use an assumed name for your business, rather than your own personal name. The advantages of acquiring a DBA start with image ― most customers feel that an assumed name is more professional and trustworthy than doing business with a company that uses its owner’s personal name instead.
That said, sole proprietors can sign up for a business bank account using their DBA name, which is another step that goes a long way toward making customers feel more comfortable doing business with you.
In North Carolina, sole proprietorship DBAs are generally referred to as “Trade Names”. In order to operate in the state using a trade name, you’ll first need to determine the name’s availability status by doing a quick search on North Dakota’s Business Database.
If you find the desired name is available, you may claim it by filing the Trade Name Registration form. If the name was registered previously by another business entity and is on file but is not currently in use, the sole proprietor may claim it by filing a Trade Name Assignment document. Both the Trade Name Registration and Trade Name Assignment document may be found here.
Sole proprietors without employees usually don’t need to acquire a federal tax ID number (EIN), because as a one-person business, you can typically just use your own social security number for most things an EIN is used for. Still, if you would rather not use your SSN for privacy purposes, it would be a good idea to get an EIN regardless.
Beyond that, the nature of your business will determine which taxes apply to you as a sole proprietor.
North Dakota business entities that buy or sell goods or products will likely need to register and pay sales and use tax as well as local taxes which vary depending on the jurisdiction in which your business operates. For more information on sales and use tax, visit North Dakota’s Tax website. To determine which local taxes you’re liable to pay, you’ll need to consult North Dakota’s guide to local taxes by location.
There isn’t a requirement in North Dakota for sole proprietors to acquire a general business license, but depending on the nature of your business you may need other licenses and/or permits to operate in a compliant fashion.
Which North Dakota licenses and permits you need will depend largely on the type of business you run. Most North Dakota licenses are issued either by the Secretary of State or the Attorney General.
A directory of North Dakota business licenses and from whom they are issued can be found here. Those seeking more information will find the Licensing Information section of the North Dakota website helpful.
In addition, you should check to see if your business needs any licenses or permits on the local level.
Doing so will require that you visit the government website of the municipality in which your business is located or reaching out to a town official. For example, Fargo has its own specific licensing requirements that must be met in addition to state licensing.
As opposed to a corporation or limited liability company (LLC), the sole proprietorship is not a legal business entity. The sole proprietorship is a one-person business that is not considered to be a distinct entity from the person who owns it, and it is frequently operated using the owner’s personal name.
Because there’s no distinction between the owner and the business itself, sole proprietors don’t need to file business tax returns ― they instead simply claim any business profits or losses on their personal tax returns.
Sole proprietors are allowed to sign contracts using their personal name, and along those same lines, customers can write checks to the business by using the sole proprietor’s name.
The other big difference between sole proprietorships and more formal business structures is the fact that sole proprietors are allowed to commingle business and personal assets as much as they want to. With LLCs and corporations, ownership is required to keep their assets separate from those of the company. The downside of this aspect for sole proprietors is that if your business is sued, creditors are free to pursue your personal assets like your house, car, personal bank accounts, etc. For corporations and LLCs, creditors are limited to your business assets.
While the sole proprietor is such a simple business classification that North Dakota doesn’t even require a business registration process or any type of fees, depending on how you use your sole proprietorship and what industry you operate in, you still might have some important steps that need to be taken.
When it comes to issues of taxation, licenses and permits, or even the name you want to call your sole proprietorship, you do need to be vigilant to make sure you’re not overlooking anything.
We hope this guide helped you answer any questions you had for sole proprietorships in North Dakota, and we wish you success with your business!
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