A doing business as (DBA) name (also called an assumed name, fictitious business name, or trade name) is a filing you must make when you want to operate under a name that is not on its formation document. There are many reasons why a DBA might be a good idea, but you want to make sure you get it done right.
Although we don’t support DBA registration in Maryland, this guide can give you the essential information you need to know about Maryland DBA names, how to get one, and how to maintain one to make sure you stay legally compliant.
When you first found a business in Maryland, you must select a name for your business. There are state laws governing the details of that name. For example, certain types of business structures must be appropriately identified. If you establish a limited liability company, for instance, the business name must end with “Limited Liability Company” or an abbreviation like “L.L.C.,” “LLC,” “L.C.,” or “LC” (without periods).
In such cases, including the entity’s full legal name in all of your business materials can be a nuisance. Instead of being short and memorable, the full business name is long and clunky. However, with a DBA name, you are allowed to conduct business without using the full legal name. You can use your DBA name instead, for example, in marketing materials, business cards, signage, and more.
In Maryland, a DBA name is referred to as a “trade name.” Other terms for DBA names used in other states include “fictitious name,” “fictitious business name,” or “assumed name.” These are just different terms for the same concept: In all cases, a DBA name is simply an alias. It isn’t a type of business structure, like an LLC, and registering a DBA name for your business won’t change its entity status, taxation obligations, or reporting requirements.
Also, beware that a Maryland trade name is not copyrighted or trademarked. If your trade name application is accepted, you get to use that trade name for business purposes in Maryland. But you don’t get any special additional right to use the name beyond this. If you want exclusive rights to a business alias across the country, you have to trademark it federally.
So, why might you bother getting a DBA name for your Maryland business? There are two types of entities that usually opt for a DBA name:
Whatever type of business entity you have, if you want to do business under a name other than the officially registered one, you need a trade name — before you start operations. According to the state, any person “doing business or trading under any designation, title, or name other than the person’s own name, prior to commencing operation of the business, shall file with the Department of Assessments and Taxation a certificate … disclosing the name, title, or designation under which the business is conducted.”
Obviously, you want to make sure your Maryland business is legally compliant. However, there are also other business reasons to consider establishing a Maryland trade name:
Some level of exclusivity: While a trade name doesn’t give you exclusivity like a copyright or trademark does, Maryland law does state that a trade name can’t be used twice for two different businesses. So, once you claim your trade name, nobody else in the state can use it.
Choosing a business name requires serious thought. Don’t just pick the first thing that pops into your head. You want something that isn’t too long, so you can easily incorporate it into marketing materials. It shouldn’t be complicated because you want people to remember it easily.
Finally, take note of Maryland’s legal requirements for trade names. The trade name must:
How do I register a Maryland DBA name?
For DBA registration in Maryland, you can file online or by mail. Here’s how to do it.
Once your Maryland trade name is approved, your work isn’t done yet. You are responsible for ensuring that your trade name remains legally compliant. Your Maryland trade name will be valid for five years from the date that it’s accepted. You should renew it before the expiry date. You can do this any time during the six months before the expiration date.
You can renew your trade name online via the Business Express website. To renew, you will have to again pay a $25 filing fee. You can request expedited processing for an additional $50 (for a fee of $75 total). Note the added processing fees for credit card or PayPal payments (3%) and eCheck ().
You may decide to change your trade name at some point. You don’t have to wait for the five-year validity period to expire to modify your moniker. Note that you must first cancel the original trade name by completing the “Trade Name Cancellation Application” and pay a $25 filing fee. Once this is done, you can then change your trade name by completing the “Trade Name Amendment Application.” You will have to pay a $25 filing fee. There is also the option to pay an added $50 for expedited filing.
We Can Help!
While we don’t currently support DBA registration in Maryland, we can help you create one in states we do support, including: Colorado, Idaho, Illinois, Indiana, Iowa, Maine, Michigan, Mississippi, Missouri, Montana, New Hampshire, New Jersey, New York, Ohio, Oklahoma, Oregon, Rhode Island, South Dakota, Texas and Utah. We can make creating a DBA name in another state for your business simple.
The content on this page is for informational purposes only, and does not constitute legal, tax, or accounting advice. If you have specific questions about any of these topics, seek the counsel of a licensed professional.
Maryland Business Resources
When you first register your Maryland DBA name, you must complete the “Trade Name Application” form and pay a fee. You can choose to pay an extra fee for expedited processing. Check the Department of Assessments and Taxation’s website for a current fee schedule.
Your Maryland trade name expires automatically after five years. You can renew the trade name in the six months before the expiration. The same fee schedule and payment options apply.
You can request your Maryland trade name online or by mail. Online processing will be faster since you don’t have mail delays to deal with. You can also opt to pay for expedited processing. This costs an added $50 (on top of the existing processing fee).
If you plan to do business under any name other than your legally registered business name, Maryland requires you to register a trade name. There are also business benefits to having a trade name. A succinct DBA name will be catchier and easier to incorporate into marketing materials. It can also protect your privacy if you’re a sole proprietor or partnership. With a state-certified DBA name, you can also open a business bank account under that name.
No. Before approving a trade name, Maryland checks to make sure another business isn’t already using that trade name. You can check this for yourself through the state’s business entity search online. However, note that a trade name in Maryland is not the same as a trademark or copyright. It doesn’t give you legal exclusivity to that combination of words. You have to file for a trademark or copyright for this kind of legal exclusivity.
Yes, it’s possible to have more than one DBA name for a single business. You might choose to do this if you have a single business entity that offers multiple products or services. Say you own a bakery, for example. You have your everyday baked goods business, but you also have a specialty wedding cake niche. For branding purposes, you could have two separate trade names, one for your day-to-day baking and another for your wedding projects.
A DBA name goes by different labels in different states. In Maryland, the correct term is a “trade name.” You may see a trade name referred to as an “assumed name,” “fictitious business name,” or “fictitious name” in other states. All of these terms refer to an alias for a business.
A trade name is just an alias for your business. It’s not a type of legal business entity or structure. Registering a Maryland DBA name thus won’t impact your business tax or registration requirements.
Most Popular States to Get a DBA Name
When it comes to compliance, costs, and other factors, these are popular states for filing a DBA.
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