Filing Your Annual Report in Oregon

Understand the crucial importance of an annual report for your business in Oregon, a comprehensive document that not only complies with state regulations but also serves as a valuable tool for transparency and growth; delve into our guide below to navigate the process seamlessly and unleash the full potential of your business.

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Once you become the owner of a limited liability company (LLC) or corporation in Oregon, you’re required to file an annual report for the life of your company. This yearly chore is easy to do, but it’s also easy to forget about. The report is due on the anniversary of your company’s registration date. If it’s not filed, the state can dissolve your business structure. 

This document is a vital step in maintaining your Oregon LLC or corporation, which is why it’s important to know how it works. In this guide, we’ll cover the crucial considerations for filing your Oregon annual report.

What is an Oregon annual report? 

Each year, certain Oregon businesses must provide the report as a way to keep the Secretary of State’s office informed about vital information like the company’s address, managing members, directors, and registered agent. Every LLC and corporation, foreign or domestic, must file an annual report.

Part of the annual report is a $100 filing fee. This fee, along with the report, is submitted to the Oregon Secretary of State every year by your LLC or corporation’s registration date. 

Many people file the Oregon annual report online, which you can do through the Secretary of State’s website. 

Oregon Annual Report for Corporations vs LLCs 

All corporations and LLCs are required to file an annual report. The documents and the filing fee of $100 are the same for both types of businesses.  

Where do I file my Oregon annual report? 

Oregon encourages business owners to file their annual reports online. You’ll need to gather information first, like your registry number and important contacts. You can find your registry number on the Oregon Business Registry website. To do so, search your business name and click on your business file; your registry number will appear there.

While conducting a search, you’ll also enter your company email address. The state will send confirmation emails to it, so be sure to use an email address that you use regularly.

With a registry number in hand, you can go to the Secretary of State’s website, enter your email address and your registry number, and click Renew Online. You’ll notice that the system has information already on file, like the company address, managing members, and a registered agent. If the information is correct, you’ll simply confirm it. If you need to change something, you can do so. 

Members of the public can view Oregon annual reports online. Using the same business search tool that you did to find your registry number, someone can look up your company and see files associated with it, like your annual reports. 

When is the Oregon annual report due? 

In Oregon, the annual report is due on the day of your company’s registration anniversary. For example, if you registered a business in Oregon on November 15, 2020, your company’s annual report due date is November 15, 2021, and every November 15th thereafter until the business is closed.

You can pay up to 45 days early. If you visit the Secretary of State’s website and look up your business, it will tell you if you can file or if it’s too early to do so. 

The Oregon Secretary of State mails reminder notices to all businesses about 45 days before the report is due. However, don’t rely on the notice to make sure you file. It’s your responsibility to do this on time.

To avoid missing the deadline, consider working with a business compliance service. They can file the report with the state for you, making sure that you don’t risk missing the deadline, falling out of good standing with the state, or worse yet, having your business structure dissolved. 

How much does the Oregon annual report cost? 

There is a $100 filing fee you must pay upon submitting your Oregon annual report. You can pay using a credit card. The cost to file is the same for LLCs and corporations, with the exception of foreign corporations, which pay $275, and domestic nonprofits, which pay $50.

What information do I need to file the annual report? 

The information needed during annual reporting is similar to what you put on your origination paperwork. In fact, the annual report reviews all of the information from your original documents to see what, if anything, has changed. 

To file online, have the following information at hand:

  • The business name exactly as it appears on file
  • Business activity description, or general statement of for-profit operation
  • Business email
  • Principal place of business and mailing address
  • Daytime contact
  • Name and address of registered agent (an individual or a registered agent service)
  • Name and address of officers (corporations only)
  • Name and address of managers (LLCs)

All of the information can be updated or changed when you file an annual report, with the expectation of the company name. To update a company name on state records, the owner must file an amendment, which can be found on the state’s forms page.

With all of this information in hand, you’ll go to the Secretary of State’s website to start the filing process. To get started, you need your business name and registry number. If you don’t know your registry number, you can look it up on the Secretary of State’s website. 

You will enter or confirm all of the information listed above.  

Before filing an annual report, an owner must sign electronically and pay the filing fee of $100.

What happens after you file your annual report? 

After an annual report is delivered to the Secretary of State, the office must approve it. If a report is digitally filed on a weekday, the approval process is usually within hours. If the report is filed on a weekend, it will likely be reviewed and approved on the following Monday.

Once approved, the state will send you a confirmation email along with an Acknowledgement Letter. It’s a good idea to keep this letter for your records. 

What if you miss the deadline to file your report? 

If you miss the deadline, the state will send you a reminder and you’ll have 45 days to comply. If the report is filed, the company will remain in good standing with the state. If an owner fails to submit an annual report after the 45-day grace period, the state will dissolve the business’s entity structure. This will strip away its rights and liability protections as an LLC or corporation.

To reinstate a business after this has taken place is a process. A business must file a reinstatement form, pay a $100 fine, file all missing annual reports, and pay any outstanding fees associated with missing reports.  

Who do I contact if I have issues filing my Oregon annual report? 

If you’d like to speak with someone about filing an annual report, you can reach out to the Oregon Office of Small Business Assistance. You can also visit the Secretary of State’s website.

Oregon Annual Report FAQs

  • The cost to file an annual report in the state of Oregon is $100. This fee applies to all domestic corporations, LLCs, and cooperative corporations. Foreign corporations must pay $275 and domestic nonprofits pay $50. The Secretary of State has a fee schedule on its website for reference.

  • If you decide to close your business, you must file Articles of Dissolution with the Secretary of State’s office. Once accepted by the state, the business no longer needs to file annual reports. However, if a business owner shutters a business, but doesn’t file the paperwork to update the state, annual reports are still due.

  • No. Oregon allows digital signatures on annual reports.

  • No. Some states require newly formed companies to file an initial report within the first few months of their launch date, but Oregon does not. Your first annual report is due one year from the company’s original registration day.

  • An owner, business manager, LLC member, or authorized director or officer can file the annual report. In addition, the company may hire an authorized registered agent/business compliance service to file an annual report on their behalf.

  • Oregon business owners can file an annual report 45 days before it’s due. If you try to file the report too early, the option won’t be available when you go to file online. You can only file the report within 45 days of your company’s specific due date.

Disclaimer: The content on this page is for information purposes only and does not constitute legal, tax, or accounting advice. If you have specific questions about any of these topics, seek the counsel of a licensed professional.

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Written by Team ZenBusiness

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