Unlock the benefits of filing your Certificate of Incorporation in New York for legal protection and business credibility. Dive into our guide for a smooth process and essential insights into New York’s business landscape.
If you’re forming a corporation in New York, filing a Certificate of Incorporation is a crucial step. This step establishes your business as an official corporation and provides all the necessary information about your business to the state.
For more information about forming a corporation in New York, check out our How to Form a New York Corporation page.
The Certificate of Incorporation in New York falls under Section 1503 of the Business Corporation Law. It must be filed with the New York State Department. All the information you include in this document becomes public information. It’s important to keep that in mind when you complete your forms.
Below, we discuss everything you need to know.
The New York State Department offers several options for filing your Certificate of Incorporation, including in-person delivery, mail, fax, and online. Submitting it online is generally the quickest option.
The form requires you to provide the following information:
When you select your corporation’s name, it’s important to select one that’s unique. You can search for your desired name online via the Corporation & Business Entity Database. This will help you determine if the name you’d like to use is available.
Once you’ve selected a unique name, ZenBusiness’s Name Reservation Service can help secure it so no one else grabs it while you’re sorting out your paperwork.
A foreign business corporation is a corporation that’s registered outside of New York. If you own one, you must apply to conduct business within the state. This can be done by instead filing an Application for Authority form. This form requires similar information to the Certificate of Incorporation, in addition to:
A registered agent is the person or business responsible for receiving legal documents for your corporation. In New York, this automatically becomes the Secretary of State unless you designate another business or individual. When it comes to forming your corporation in New York, there are several state requirements that are unique. Using a registered agent service, such as ZenBusiness, can help. We can make sure that your business remains compliant with reporting requirements.
For more information about the benefits of using a registered agent, such as ZenBusiness, visit our New York Registered Agent page.
Depending on the industry your business operates in, you may also need to obtain consent or approval forms from a governing agency. Industries that require this consent are:
As mentioned earlier, there are several methods for submitting your Certificate of Incorporation and accompanying documents. Each submission method comes with varying turnaround times. In most cases, you can expect the processing time to range from four to six weeks. This doesn’t include shipping time if you’ve chosen to mail your forms. Of course, this is an estimate and time frames are never guaranteed.
If you’re in a hurry to incorporate, you can let ZenBusiness help with our faster filing service. New York does offer expedited handling services. Fees and timelines for this are:
It’s important to note that expedited handling is only available on business days, and time frames don’t include weekends or holidays.
If your business is ready to incorporate in New York, ZenBusiness can complete your Certificate of Incorporation for you and relieve you of the hassle. Learn more about our affordable business formation plans.
In New York, it costs $125 to file the Certificate of Incorporation. Additional fees apply if you require expedited processing. These fees range from $25 to $150 on top of the filing fee, depending on the speed you request.
The amount of time it takes to incorporate varies depending on how you submit your application and whether you requested expedited shipping.
Your Certificate of Incorporation is processed by the New York Department of State, Division of Corporations, State Records & UCC.
There aren’t any black-and-white rules about which business entities are required to incorporate in New York. However, if you’re partnering with one or more other owners, it might be a good idea. Forming a corporation helps to relieve you and your partners of personal legal and financial liability. It can also enhance the credibility and longevity of your business. That being said, any corporation formed outside the state that conducts business within New York must register as a corporation with the New York Department of State.
In New York, the Certificate of Incorporation falls under Section 1504 of New York’s Business Corporation Law.
You don’t need an attorney to file forms in New York. However, the Certificate of Incorporation forms can be complicated, and as such, it’s helpful to obtain assistance from an experienced representative.
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