How to Open a Bakery in Pennsylvania

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Open a Bakery in Pennsylvania

If you’re looking to start a baking business in Pennsylvania, this post will give you the tools and information that you need. We’ll cover everything from how to get started to what permits and licenses are required by the state of Pennsylvania so that your small business is ready for success!

Pennsylvania Small Business Economic Profile

Pennsylvania’s small businesses are key to the state’s well-being. They account for a significant share of Pennsylvania’s economic production and hiring, employing 2.5 million workers in 2019! Below are some recent data on these important economic indicators:

Pennsylvania is a state known for its strong economy.

The number of small businesses in Pennsylvania was higher than ever this year, with 1 out every 12 jobs being operated by an independent entrepreneur or freelancer!

In 2017 there were only 997K such business owners- today that number has grown to reach over 1.2 thousand people running their own show (1% more).

These numbers are nothing short of impressive considering how many other states’ businesses continue to struggle just trying to make ends meet due to largely financial issues brought on by the recent recession and COVID pandemic.

Read more about the strength of the State of Pennsylvania economy for your small business from the SBA economic profile report here

Looking at the Bakery Industry: its average growth in the United States over the past five years has been 1.9%. The market for baked goods is expected to continue to grow. Bakery products make up 2.1% of the gross domestic product of the United States.

There are approximately 7,000 retail bakeries in the USA, which have combined revenue of over $3 billion. Thus the average income per bakery is about $450,000.

The global baking industry is valued at $455.921 billion in 2019 and will reach a value of more than 584 billion dollars by 2026 with the growth rate anticipated to be 3.62%.

The top trends in the baking industry according to a report by Brandessence:

Step 1: Research Your Bakery Business Idea

All great businesses start with good ideas.

One of the best ways to get profitable business ideas is to review my lists of new business ideas such as small-town business ideas or home-based – lots of which are in your chosen industry and niche.

Another way to find your next startup business idea is to experiment with my fun tool –  Business Idea Generator.  Creative ideas are a great way to stimulate your entrepreneur’s brain and get your creative juices flowing. The button on this tool will provide you with new concepts for products, services, or side hustle businesses that can help do just that!  

Test Your Business Idea

Now that you have researched your idea, it is time to test its viability. It’s important not to invest in an idea until we know for sure whether or not it will be profitable!

Serial entrepreneurs should always test their ideas before investing too much time and money.

As a serial entrepreneur, I have done tons of business idea testing. Some ideas passed, but lots failed. But I am sure glad that the ones who didn’t were only small investments while my newfound confidence in myself was more valuable than anything else!

Below are the best ways I have found to test new product ideas. Get the full list of my 10 best ways to field test your business ideas here.

Market Research  – Your Business Ideas

All successful businesses MUST provide a service or product that is needed by the customer in order to thrive.

The adage, “The customer is always right,” has never been truer than in today’s economic climate. To thrive amidst the competition of cutthroat industries and an ever-changing market landscape, your business needs to be able to meet its customers’ demands

Find out if your new business idea will solve problems that customers are willing to pay for by thoroughly researching the marketplace.

Begin by asking the following questions to study the market, competition, location, and target customers’ needs and wants.

Learn if the Market NEED & WANTS Your New Product or Service

Step 2: Name Your Bakery Business

Bakery Name Ideas – That are Available! Not Taken!

Are you opening a new bakery and need cute bakery name ideas? Well then, check out my big list of hundreds of catchy bakery names complete with inspiring logo examples to name your baking business.

Get inspired by this ultimate list of memorable bakery names that is filled with hundreds of creative, cute, unique, edgy, funny, and cute bakehouse name ideas!

Bakery Name Ideas

Now selecting a good bakery company name is a piece of cake! Sweet!

Examples of great bakery names

Tart Bakery
You’re Sweet As Pie
Sugar Lips
Honeybuns Bakery
Flourishes Custom Cakes
Pound Your Dough
Sugary Sweet Bakery
Hazelnut Bakery
Spiraling Caramel Dessert Shop
Sugardrop
Biscuit’s Corner Homestyle Baked Goods

Pennsylvania Business Name Requirements

In order to run a successful business, you need the right name. Pennsylvania requires any company that seeks to operate under an assumed or fictitious name within its jurisdiction must contact the Department of State and request publication prerequisites.

Filing a fictitious or assumed business name is necessary in order for you, as an individual who wants to establish your own company and brand identity with it.

Not only does registering this type of entity help distinguish your services from others but there are many benefits that come along with registering one too!

These include: Avoiding any issues when establishing yourself through legal channels; obtaining assets like trademarks (which helps protect against a competitor brand theft); giving customers more confidence by projecting a more professional company image than using your personal name as your business name.

Considering using your personal name for your business brand? First, read my list of pros and cons here

The prerequisites for a fictitious business name in Pennsylvania can be strict, but this doesn’t mean you shouldn’t apply. All businesses that seek to operate under an assumed or fictitious name within its jurisdiction are required by law to join with the Department of State’s registry and must follow publication requirements before they’re assigned one!

Registering a Fictitious or Assumed Business Name (Trade Name)

Review these state guidelines regarding business names as stated by the State officials:

Fictitious names must be distinguishable upon the records of the State Department from any association registered with them. The removal or addition of a designator such as Incorporated, Ltd., LLC, etc.; does not make your business name distinguishable for fictitious company registration purposes since these types can still end up sounding similar to other companies’ associations in different industries which may cause confusion on behalfs both parties involved during transactions especially if there’s overlap between certain terms used within each respective industry (ex: finance/banking).

Learn how to apply here on the Pennsylvania Department of site

How to Name Your New Business

How to Name Your Business so Customers Remember Your Brand

A company’s name is one of the most important parts of a business but picking out an appropriate and catchy company name can be tough. Here are my best tips for coming up with names that will stick in people’s minds!

Make a List of Keywords

The words and phrases that your prospective customers type into internet search engines to find companies like yours.  Add other towns, states, and countries to your search to find similar firms, outside of your marketing area for inspiration.  

Don’t use another firm’s exact name, just use those names to brainstorm your own unique brand name.

Play with Words for a Great Brand Name

It can be difficult to think up a catchy name for your brand-new business venture. Here are my best tips on coming up with company names that will get people talking about how amazing your products are:

Take that list of keywords and you created using my tips above and then play around until you find that perfect new startup name.  

Combine Two Words – Blend real names of two or more owners into an interesting compound business name. Learn the many ways to combine names in my article here. 

Acronyms – An acronym is different from a name made up of initials and creates a new word. An example of an acronym name is LEGO (short for Leg Godt – danish for “play well”) pronounced as one word.

Use this online tool to brainstorm some creative acronym business names.

Wordplay and Puns – Puns are jokes that exploit the different meanings of words – a play on words. They can make funny and catchy business names.

Some examples of business name puns; Cake my Day, Live Free or Pie, and Food Mood. Have fun and get business name inspiration with this free Pun Generator tool.

More Business Naming TipsHow to Come Up with a Catchy Business Name

Get Inspired with List of Business Names

To help inspire you I have written lists of catchy business names for lots of types of companies and different industries. Check out these unique business name ideas that are not taken and available!

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Choose Your Business Structure

Before starting a new business, entrepreneurs should make sure they’re following all the legal regulations of starting and operating a small company. It’s important to stay on top of government paperwork as well as taxes in order to avoid any setbacks or penalties later down the line.

Next, we will cover the legal requirements for business registration with your State and tax regulations. There are IRS rules to take into consideration as well when you’re starting a new venture that needs to be determined before getting the right business licenses or permits in place.

Establishing legal compliance with your new company will allow you to focus on growing the business.

Your business is considered an entity or an organization in the eyes of the law and government, this means that you need to have a structure such as Sole Proprietor DBA, Corporation, LLC a limited liability company in which you run your business from.

The entity you choose to operate your business will dictate the legal protection afforded to it, which in turn dictates how much personal liability you face.

Here is how to determine the best legal structure for your new startup business such as sole proprietorship, partnerships, corporations, or trusts.  

There are many types and variations to business structure.  Depending on which kind of business you intend to run, how the day-to-day operations will be carried out, and various other factors, a particular business structure may be of more value to you than another.

Sole Proprietor

A sole proprietorship is the business formation most adopted by individuals.  It is also the form of business that carries the most liability for the owner—a single owner, personally responsible for the sole proprietorship.  

For sole proprietors to be legally allowed by law, they can either use their legal personal name or take the optional route of obtaining permission from local authorities first in order for a DBA.  

A sole proprietorship is a legal structure like LLC or Corporation, and a DBA isn’t. A DBA means you can operate your business with a trading name different from your registered, legally registered personal name.

DBA – Doing Business As

The “doing business as” or DBA is a legal requirement for businesses operating under different names than their legal name.

In order to operate legally, you need to register with the proper state agency and file an assumed name certificate that states who owns your company. The only time this may not be required is if both owners are using their actual last name on any products they sell – in which case no one needs approval from anyone else!

Sole proprietorships and general partnerships are legally required to file DBAs, but almost any business entity type could benefit from having one. This is because a DBA can serve as an important form of protection when conducting business; for example, if someone becomes liable for damages that occurred during the course of their company’s operations, they may be able to claim that liability was due solely to personal actions or decisions which were not related in any way with the corporation.

Partnership

A business partnership is a legal relationship that can be formed by any written agreement between two or more individuals.

The partners and investors invest their money in the business, with each partner benefiting from any profits, taking responsibility for losses sustained.

One of the best ways to do start a business is with a partnership. It can reduce costs and help you reach your financial goals faster. The advantages of this are that it builds trust among the partners, and allows them to handle tasks more efficiently while sharing in profits.

Business Partnership Resources:

Limited Liability Company (LLC)

A popular form of business structure is the limited liability company referred to as an LLC. Each state has its regulations regarding the LLC, to clarify how it differs from the other previously mentioned business formation types, let’s start by defining the LLC.

An LLC in PA can be thought of as a hybrid structure.  It is sort of a mix between a corporation and a partnership.  One might think of it as a partnership that insulates the owner’s liability to some limited degree but is similar to the corporation’s structure.

Read my advice about whether an LLC would be a good legal business entity for you here

Incorporation

Some businesses should incorporate, most notably those seeking venture capital and manufacturers. Other firms should not incorporate such as small one-person companies, often referred to as solopreneurs and those with low capital do not deal in products or services that could be dangerous to your customers. 

Next, we will discuss incorporation as a business entity and the different types of corporations’ options.

S Corporation

An S Corporation differs from a regular corporation in that it chooses to pass credits, deductions, income, and losses through to the shareholders.  These shareholders would add these to their income tax.  It enables the business to simply pass along the numbers to the owners (shareholders) and act as intermediaries.  

C Corporation

A corporation is a quite different creature from a sole proprietorship.  In the United States, a corporation is a sort of virtual entity.  A corporation takes on rights and abilities like a person – that’s why it uses the word “corp” as in the corporal body.  The difference is that it features the ability to exist perpetually, quickly transfer interests, and provide limited liability for the corporation’s shareholders (owners).

Read my advice about whether a corporation would be a good legal business entity for you linked below:

Incorporation Resources:

Non Profit Corporation (Not for Profit)

A nonprofit organization is one that meets the IRS requirements for tax-exempt status because they provide a public benefit and have social missions.  Nonprofit organizations include hospitals, universities, national charities, and charitable foundations that give back to the community for the common good.  

Nonprofits must serve the public good in some way. They do not distribute profit to anything other than advancing their own organization’s efforts for an even better future–one of which will be more abundant and prosperous.

Nonprofit organizations exist solely as tools with one goal: to provide a meaningful service or product that benefits society at large while also benefiting themselves by providing them with opportunities such as personal development, education, networking, etc., all aimed towards creating a world without poverty.

A not-for-profit organization is one that does not earn profit for its owners. All money earned through pursuing business activities or donations goes right back into running the charity.

Not-for-profits are not required to operate for the benefit of the public good according to law. A not-for-profit can simply serve its own goals without benefiting anyone else’s interests, this is often done by ‘selfless’ people who don’t want any compensation whatsoever and believe they’re doing what’s best in their communities

When a business becomes a partner, it should register with all states where the partnership does business to be in compliance.

Check out these expert tips if you are interested in setting up a non-profit, or not-for-profit.

Learn More: How to Start Your Small Business Legally – Important Legal Requirements

Register Your Business with Government and IRS

Get Your Federal and State Tax IDs Number

The State where your business headquarters are located AND your chosen business structure determine how you will need to register your business.

While not every business must be registered with the government, I recommend that you do so to take advantage of the legal and tax benefits – plus get personal liability protection from business debts and lawsuits.

Once you properly register your company you will be issued an employer identification number or EIN for short. You need this number – even if you are working alone, self-employed, or hiring only subcontractors and no employees.

An EIN number is the business equivalent of your personal social security number and is used in various steps like opening up an account at a bank or paying taxes. Not all states require that you get one, but it might be worth getting if there’ll likely be more tax-related things coming ahead of time.

Registering your business with state and local governments is usually as simple as registering your company name.  Here’s how to do register our business in your state:

Protect Your Company’s Intellectual Property Assets

If your new business develops new inventions, manufacturing processes or products you will want to protect your intellectual property with patents, trademarks, and copyrights issued by the US patent and trademark office.

Learn More: What is Intellectual Property and Why it’s Important to Your Business

Business Licenses & Permits Required In Pennsylvania

A business license in PA is required to legally do business and operate within the state. The type of service or product you provide will determine what kind of registration is necessary, so make sure that all legal requirements are met before opening your doors!

Operating a business in Pennsylvania may require some of the following licenses or permits:

Building Permit, Health Permit (depending on what you sell), Occupational permit for employees who work at your place of employment.

There’s also Signage which designates certain words only to those with permission–such as signage permitting alcohol consumption and tobacco use; ZoningPermits if there are special rules about how far away from homes/properties one can locate their location(ies).

Lastly, there is City Business License depending upon where that particular establishment falls under classification such liquor license would be required by law

Plus, if you operate a business that requires a professional license such as nursing, real estate, engineering, psychology, you will need to apply for licensing at this Pennsylvania State website.

Business Taxes – Sales & Income

As a new business owner, you must pay two types of taxes: sales tax and income tax.

Income Taxes for Businesses

Taxes are unavoidable in your business, but luckily this handy resource can help guide you.

The first thing you need to know is what kind of business tax system your company falls under. Your firm’s legal entity type (LLC, Corporation, or Sole Proprietorship) will determine your tax bill and payment due date.

Sales Taxes

There are two types of taxes that you need to collect from your customers in the US.

·       Sales Tax – This sales tax applies to certain kinds of tangible products as well as services.

·       Use Tax – Use tax applies to products or services purchased out of state for use in the state.

Sales taxes are charged on most products, and also levied on services.

Pennsylvania Business Sales Tax Requirements

If you want to operate a business in Pennsylvania, you must acquire an appropriate merchant tax license. Businesses that deal with retail and services must have a sales tax license, which is required by law for all companies doing physical transactions within our state’s borders at any level – this includes big or small businesses as well!

It is important to be compliant with Pennsylvania’s Sales Tax laws. If your business sells products or services subject to the tax, apply for an official license by completing and submitting PA-100 Enterprise Registration Form

The first step in sales tax compliance is to determine whether or not the items or services your company sells are taxable in Pennsylvania.

Taxable Goods

Physical items, such as furniture and home appliances, and motor vehicles are taxable in Pennsylvania.

Digital Products

Pennsylvania requires businesses to collect sales tax on the sale of digital goods such as photos, books games, and other downloads.

Act 84 of 2016, specifically applies the commonwealth’s 6 % sales and use tax to the purchase of digital products delivered to a customer electronically, digitally, or by streaming.

Learn more about State tax on digital products in this government publication.

Tax-Exempt Goods

Medicine, food, petrol, and clothing are all tax-free.

Taxable Services

Following is a list of taxable services in Pennsylvania.

1. Printing or imprinting of tangible personal property of another.

2. Washing, cleaning, waxing, polishing, or lubricating motor vehicles.

3. Inspecting motor vehicles as required by law.

4. Repairing, altering, mending, pressing, fitting, dyeing, laundering, dry-cleaning, or cleaning tangible personal property other than wearing apparel or shoes.

5. Applying or installing tangible personal property as a repair or replacement part of

other tangible personal property.

6. Lobbying services.

7. Adjustment services, collection services, or credit reporting services.

8. Secretarial or editing services.

9. Disinfecting or pest control services.

10. Building maintenance or cleaning services.

11. Employment agency services or help supply services.

12. Lawn care services.

13. Self-storage services.

14. Mobile telecommunications services.

15. Premium cable and video programming services including streaming of videos.

16. Non-residential electric, steam, and gas services.

17. Intrastate and interstate telecommunications services billed to PA service addresses except for subscriber line charges and basic local residential phone service for residential use and payphone service.

The Retailers’ Information Guide (REV-717) has all the information you need about tax law, including how it applies to your business.

Get a Pennsylvania Sales Tax Permit

The next step is to register for a seller’s permit. This allows your business the opportunity to collect sales tax on behalf of local and state governments so you can stay in compliance with all applicable regulations!

The Online PA-100 can be used to register a new business entity, add additional taxes or services, and is an essential tool if you’re looking to acquire all of the assets from another company.

Step 4: Write Your Bakery Business Plan

No doubt you’ve heard the old saying of one of my heroes Winston Churchill, “if you don’t plan – you are planning to fail”. 

Nowhere is this truer than when starting a business.

Starting a business without any planning is one of the most common mistakes entrepreneurs make. Spare yourself the substantial loss of money, time, and much heartache by taking the time to write a business plan. A well-written business plan is one way you can invest in your future success!

The importance of writing the plan is not entirely in its finished product, but what you discover about your business as you prepare it. During the process of writing your business plan, you will uncover aspects of your business strategy that will not work.

Far better for your startup success and survival that you discover these weaknesses on paper – NOW – then adjust your business model accordingly- than to encounter these problems in your company costing time, money – and quite possibility your company survival.

Think of your business plan as a map for your entrepreneurial journey. You would not set out on a long hike across unknown territory without a field guide and a detailed map.

So, don’t dive into a new business and spend money, time, and emotional energy without a map – your business plan.

Your business plan must answer these 9 critical questions:

1. What is the purpose of your business?

2. Who are your target customers?

3. What are the benefits of doing business with you?

4. How do you plan to reach these customers?

5. Where will your company be located and what type of facilities will it need?

6. What kind of employees will you need, and how many people should work for your company at first?

7. Do you have any competitors in this market space, and if so, who are they and what differentiates them from each other and from yourself?

8. What does success look like for this business in one year, five years, and ten years from now?

9. What are the most important tasks that need to be completed before launching a new product or service?

Read my review of business plan software and learn about some great free options here

More Business Planning Resources:

Step 5: Calculate Your Finances and Fund Your Bakery Business

This is an important stage where you will calculate financial projections to determine if your business idea is profitable and determine your pricing strategy. Also, you will need to ascertain the amount of capital you will need for both your startup costs and ongoing working capital.

Calculate Your Startup Costs

Two Types of Startup Costs – Setup and Operational

First, you need to know that there are two distinct types of costs, those you will incur as you set up your company (Set up Costs or Startup Costs) and those that will continue to be expensed as you operate (Operational Costs, Expenses, and Working Capital).

Set-Up Costs

One-time investment to open your store or launch your website includes such items as legal business formation, building renovations, and manufacturing equipment.

These are easier to calculate. You will research each item and simply add up the list for your total set up costs.

Operational Costs

Ongoing expenses to continue business operations including rent, supplies, employee salaries – and most importantly working capital. These costs are more difficult to calculate because they have many more variables. As your sales increase so will your labor and material and inventory needs.

Read my article about how to correctly calculate your startup and operational costs here.

Forecast Sales & Expenses

The next step is to forecast your sales and expenses and generate a business budget.

I have a that I say that is funny but also true.  I tell all new entrepreneurs to take their financial projections and cut their sales in half and double their expenses.

Then, if the numbers show that they will make money they should go forward to launch their business.  Certainly, simplistic, but it illustrates that most entrepreneurs overestimate their sales and underestimate their expenses to their own detriment. 

Here is the right way to create a business budget.

Define Working Capital Requirements

From one entrepreneur to another, you need to get wise about working capital, today, if you plan to keep your business doors open. Because the #1 reason for business failure is lack of working capital. Don’t become a business failure statistic.

Working capital refers to the funds that help you meet the daily expenses and needs of running your business, such as payroll or paying for software, tools, and supplies.

From a business management perspective here’s all that you need to know about working capital in my article about what it is, the amount you need, how to manage it like a pro, and if you are short on working capital how to either get financing and how to reduce your working capital needs without a loan.

Learn More: How Much it Costs to Open a Bakery

Determine Your Prices

Begin your financial planning by determining your best pricing.  Pricing your product and service is a bit of art-science.  There are multiple ways to determine your best price, cost plus, and market demand & supply.

There are different methods to calculate your prices for your new startup business based on multiple factors such as market demand, competitive prices, and costs expenses.

These are the most often used pricing strategies for small businesses with recommendations for which methods fit different types of businesses. 

Premium Pricing

This method is when you price your product higher than your competitors. This technique is often used at product launches to create a high-value perception in your customer’s minds.

Market Penetration Pricing

This concept is to gain buyers by offering the lowest prices on goods and services to enter a crowded marketplace. It is common for entrepreneurs to use this technique initially. If not planned and executed carefully this is the most dangerous type of pricing strategy for your bottom line and business survival.

Psychology Pricing

By utilizing the power of people’s emotions to buy is the key to success with this pricing strategy. Many consumers consider the price of a particular item a major purchasing factor.  Use this to your advantage by reducing your price a little and changing your buyer’s minds a lot. You have all seen the $199 specials, which are only $1 less than two hundred but seem to be a better bargain.

Read my full article about how to best price your products and services here.   

Fund Your Business

Now that you have a great business idea, you will need money to get started in your new venture.

While there are some businesses that you can start with almost no money some are even free.  Most startups require some form of a business loan or capital investment.

Startup Funding Resource List

Here are some good ways to fund your startup launch. Personal savings

Read my full list of 17 Proven Sources For Startup Capital

TIP: If you need to finance your small business consider top recommendation for small business startup loans – Kabbage.com. Read my review of Kabbage loans with verified customer reviews and experience

Read my detailed bakery startup cost list with expert tips on how to get started with a lean budget here

Step 6: Pick Your Best Business Location in Pennsylvania

Choosing the right location for your firm is one of the most important decisions you will make at the onset of your business launch.

Take your time and do your homework of research and planning, before committing to a lease on retail, restaurant, or office space. Study the demographics of the area and surrounding towns, your competition nearby, and much more. Here are the questions you need to ask before signing a lease:

7 Questions to Determine if Location is Good for your Business

  1. Image – Does this spot project the brand image you desire?
  2. Competition – Are neighboring businesses competition or complementary?
  3. Labor – Will you be able to find employees easily, or is it too far to commute?
  4. Growth – Is there room for future expansions?
  5. Vendors – Are vendors able to deliver here efficiently and at a reasonable cost?
  6. Security – What is the crime rate?
  7. Zoning – Is this location zoned for your type of business activity?

Helpful resources:

Leasing your first office? Negotiation pointers

Step 7: Buy a Bakery Insurance Policy

Get Business Insurance Policy

Running a business is risky. Injury, natural disaster, or lawsuit can force you out of business and leave your family without income! Business insurance protects against these unforeseen risks to keep things running smoothly so the company doesn’t have to close its doors due to an accident or major incident.

Think about it. If your business gets sued, you will lose money that could have easily been prevented by purchasing the right insurance policy!

Insurance Regulations: Federal IRS, State, and City

The protections you get from choosing a business structure like an LLC or corporation typically only protect your personal property and even that protection is limited.

In today’s world, it is impossible to protect everything. Even with the most comprehensive coverage in place, there are still many gaps that can leave your business exposed if you don’t have adequate insurance protection for both personal and business assets as well!

There are a number of aspects to consider when determining the right type and level of business insurance. For example, you will need different coverage if your company employs other people than just yourself or is within certain industries.

The federal government requires every business with employees to have workers’ compensation, unemployment, and disability insurance; however, there are many additional types available depending on factors such as industry size among others which make it difficult for employers who want their employees protected against all potential risks from liability exposure that could arise from something they do at work like slip-and-fall accidents or even injury caused by faulty equipment in an industrial setting.

To navigate the complex world of business insurance needs I recommend the Coverwallet easy-to-use tool here that will quickly tell you exactly what insurance policies you need and provide competitive price quotes from top insurers.

Step 8: Open a Business Bank Account

To accept customer payments, cash, checks, or credit cards, your business will require a separate bank account from your personal or family bank accounts.

Please do not make the beginner entrepreneur run your business through your personal account. You will be making it harder on yourself since it will be tougher to manage transactions, reconcile checking accounts and prepare your tax returns.

All small business experts and the Internal Revenue Service recommend the separation of business and personal bank accounts. By opening a business account, you make this possible. Read my article about how to open your new business bank account here

Additionally, having a business bank account is an important credibility factor to make your business idea a legit company and not just a dream. Also, for corporations, LLC’s and so forth, a separate and individual bank account will be necessary.  

Depending on the bank and type of account required, several business days may be needed to get things set up, so don’t wait until the last minute to get things set up.

Set Up Your Accounting Software System

Whether you’re starting a sole proprietorship or an LLC, having the proper accounting setup is essential.  It is far better to have your bookkeeping established right from the start rather than find out down the road that you’ve done things wrong and now owe money to the IRS.

I learned this the hard way in one of my early ventures. Start bookkeeping with your second dollar – the first dollar you put in a frame over the door or on your desk 😊

Depending on the particular business formation type you have chosen, there may be reporting requirements for the accounting, especially payroll and taxes, that require regular and ongoing attention. Consult the IRS for your tax payment and reporting schedule.

I recommend the easy to use, but flexible enough for growing companies, software Freshbooks. From sending email invoices, accepting credit cards, and tracking expenses – it is simple, effective, and affordable. Check out the discount sale here.

Step 9: Build Your Bakery Team

Unless the business is completely automated, personnel (employees, freelance, or subcontractors) will likely be required.  After all, it’s good old-fashioned hard work that built American business.  And it will continue to be the labor of people that make businesses succeed.

In the case of hiring staff, there will be certain legal considerations that must be taken into account.

Use this new hire checklist from the experts at Freshbooks

Step 10: Select Your Vendors

Choosing the right supplier for your business is vital. If your supplier isn’t reliable or doesn’t provide high-quality products, your company will struggle to deliver well-priced goods and services that meet your customers’ expectations.

So how do you choose the right supplier? Review these criteria to select the best possible suppliers for your products, components, or raw materials.

  1. Lead time
  2. Delivery Schedule
  3. Shipping Fees
  4. Minimum order quantity
  5. Dropshipping capabilities
  6. Quality assurance methods
  7. Payment terms
  8. Credit line accounts
  9. Return policy
  10. Communication standards

Here are my best tips on  how to find affordable wholesale sources

Negotiate Lower Supplier Prices

Negotiating is a crucial skill for any business person. In many cases, you are the only one in your company who can negotiate with suppliers and vendors on price.
Here are tips on how to negotiate lower material and inventory prices from your suppliers and vendors. Remember every dollar you save on your supply bill is another dollar of profit!

  1. Negotiate with suppliers and vendors to lower material and inventory prices – don’t accept the list price
  2. Know the market price for materials, products, or services – do some research before contacting vendors
  3. Research other companies that offer similar goods or services in your industry
  4. Find out what competitors are paying for materials and inventory
  5. Ask about volume discounts if you buy a lot of materials from one supplier – BUT do not overbuy because startup companies need to avoid tying up a large amount of capital in materials.
  6. Know what your bottom line is before negotiating and don’t be afraid to ask for it
  7. Be prepared to walk away from a deal if you can’t get the price you want

Learn How to Establish and Build Your Business Credit – 8 Easy Steps

Step 11: Create Your Bakery Brand and Advertise

Branding Your Business 

Branding your business involves more than just naming the company. It also involves having a custom-designed logo, a signature font, unique company colors, and even a slogan for your business.  Here’s how to use branding to make your products and company memorable.

Publish Your Company Website

Take your reputation online and build a company website.

Your prospective customers are increasingly turning to the internet for answers but not everyone goes through the necessary steps of getting online for their company. Get a competitive advantage and start your website early in your launch.

Websites are a fantastic way to interact with current and potential customers. They offer the customer easier ways to reach out, make an inquiry, or simply get your name out there.

Set Up Social Media Profiles

You may not have the cash to launch your new business, but you can still make a name for yourself with social media. Use it as an outlet to tell people about what’s coming and offer coupons when that time comes!

Depending on your target audience, certain social media platforms will be more beneficial than others. Check out this report of the most popular social media platforms and user demographics . Match your target customer with the site they frequent most and focus your efforts there first. 

Reserve your company name on the best social media sites instantly at Knowem for one low price.

Advertising Your Products

Advertising comes in many forms, from billboards to a website to a storefront sign.  In the good old days, there was a focus on flyers, and today it’s social media.  Regardless of the method, getting your business name out is essential to growing your client base.

Defining a solid strategy for advertising and setting an advertising budget is a significant step for any business. Here are some low-cost advertising ideas to get you started:

  1. Advertise on social media platforms like Facebook and Twitter
  2. Get your business listed in the phone book or online directories
  3. Ask for referrals from friends, family, and acquaintances
  4. Write a catchy slogan that will catch people’s attention when they see it or hear it in passing
  5. Create a Facebook page for your company and post content related to your business
  6. Use Google Adwords to advertise on other websites
  7. Write an article about your business and submit it to relevant blogs or magazines
  8. Design flyers that are eye-catching, informative, and easy to read
  9. Print business cards printed and hand them out to potential customers
  10. Advertise on social media sites like Facebook, Twitter, or Instagram
  11. Put up flyers around town with your contact information
  12. Place ads in local newspapers – display or classified service directory
  13. Send direct mail to potential customers with coupons
  14. Start an email newsletter campaign with the goal of building relationships with current and future customers
  15. Promote your products or services on sites like Craigslist, Facebook Marketplace, or eBay
  16. Add your website to search engines and directories
  17. Consider using YouTube informational videos as marketing tools
  18. Create flyers to post on bulletin boards and give to people you meet at events
  19. Start an industry blog and post regularly
  20. Use Google My Business to create an online business profile with photos, location, hours of operation, etc.
  21. Make sure your website is mobile-friendly and has contact information

Grand Opening Events

If you are launching a new retail store or restaurant, go ahead and have a grand opening event and invite the media to get the buzz going and generate powerful word-of-mouth advertising.   

Check out my best marketing ideas to sell out your business event here

Step 12: Promote Your Pennsylvania Baking Business

After launching your business, it can be hard to know what to do next. If you are a small business owner who is looking for advice on how to grow their company, we have some tips that will help get you started! Here are five ways that you can grow your startup after launch:

1) Introduce new products and services

One of the best ways to grow your company is by introducing new products and services that will diversify how you offer value. For example, if a business creates coffee mugs with their logo on them they can introduce travel cups or t-shirts as well for customers who are looking for more than just one item. New products breathe new life into companies and give you opportunities to contact customers and promote your entire line.

If you are looking for new product ideas, try talking to your customers and seeing what they think would be valuable. You can also ask potential clients about their needs before presenting a solution which helps make sure that the products or services introduced will meet customer expectations in order to create loyal fans who come back time after again!

2) Collaborate with other companies for joint ventures

Join forces with other companies who have a similar goal in order to get the word out about your company and product. For example, if you are an office supply store then contact local stationery stores who specialize in paper or ink pens so that they can promote their products as well at trade shows together on one table with information for both companies’ customers available side by side!

3) Get involved in trade shows or conferences

Trade shows are excellent places to meet new customers and old customers who have not visited the company in a while! A good trade show for your small business might be one that specializes specifically in what you offer.

Make sure to bring plenty of promotional materials and enough staff members so everyone can answer any questions or concerns immediately

Business partnerships can be found at industry conferences too! Networking is essential to the success of a startup. Attend relevant conferences and introduce yourself as an entrepreneur with new ideas! Networking can be done online through social media, but it will have more impact if you meet face-to-face at industry events or trade shows that are catered specifically for your niche market

4) Expand into new markets

Increase your marketplace by shipping your goods internationally or expand your service area to new cities or states.

If this sounds like an option for growth that would benefit both parties then consider partnering with another company outside of your area in order to share distribution and marketing costs.

5) Run contests and sweepstakes

Promotional contests are a great way for companies to increase the visibility and awareness of their brand. The purpose is typically engagement, loyalty, or sales promotion rather than a marketing campaign with the sole aim being lead generation (though contests can be used in this way).

The best way to use sweepstakes is to tie it into a promotion. For example, you could offer discounts for the first 20 customers who ordered your product after following two simple steps on social media or fill out and submit an entry form from our website is fine too!

Have you ever wanted to start your own bakery? If so, then this blog post is for you!

We’ve provided 11 steps that will help guide you through the process of starting a business. You’ll learn how to research the baking industry, name your new bakery, meet state legal requirements like licenses and taxes, write a business plan (and execute on it!), calculate finances and funding sources, pick out the perfect location in Pennsylvania.

Plus you got resources and tips on how to buy insurance coverage; open up a bank account – as well as select vendors from suppliers to manufacturers!

We want nothing more than see you succeed! Have faith in yourself and take those first steps towards building something great by launching your own baking business.

You can do this! Good luck Entrepreneur-Baker.

Pennsylvania Small Business Resources

The Entrepreneur’s Guide: Starting and Growing a Business in Pennsylvania is a 68-page guide state publication that provides practical tips and helpful information on all aspects of business ownership.

To request a hard copy, contact the Business One-Stop Shop at 1-833-722-6778.

State and Local Sales, Use, and Hotel Occupancy Tax

Tax Information For Farmers: State and Local Sales and Use Tax

Pennsylvania Business Tax Helpline: 717-787-1064

The Pennsylvania Small Business Development Center (SBDC) offers extensive information and assistance for new and existing businesses. You can check on the SBDC website for general information about starting, growing, and continuing your business. The website includes information on the following:

Local Entrepreneur Assistance Programs

In-person small business assistance close to home, the Partnerships for Regional Economic Performance (PREP) offers the know-how to assist individuals who want to hit the ground running.

This 10-region consortium of economic developers can provide one-on-one counseling, specialized workshops, online training, and financial incentives.

  1. NORTHWEST PREP
    Jennifer Feehan, Economic and
    Community Development Coordinator
    Northwest Commission
    395 Seneca Street
    Oil City, PA 16301
    814.677.4800 x106
    jenniferf@northwestpa.org
  1. SOUTHWEST PREP
    Jennifer Lasser,
    Planning and Development Director
    Southwestern Pennsylvania
    Commission
    Two Chatham Center, Suite 500
    112 Washington Place
    Pittsburgh, PA 15219
    412.391.5590 x302
    jlasser@spcregion.org
  2. NORTH CENTRAL PREP
    Karen Caseman,
    Business Development Coordinator
    NCPRPDC
    49 Ridgmont Drive
    Ridgway, PA 15853
    814.773.3162 x3046
    kcaseman@exchange.ncentral.com
  3. NORTHEASTERN PREP
    Jeffrey Box, President & CEO
    NEPA Alliance
    1151 Oak Street
    Pittston, PA 18640
    570.655.5581
    jbox@nepa-alliance.org
  4. LEHIGH VALLEY PREP
    Brett Smith, Director
    Lehigh University SBDC
    416 E Fifth Street
    Bethlehem, PA 18015
    610.758.5878
    bds206@lehigh.edu
  5. SOUTH CENTRAL PREP
    Shaun Donovan,
    Director of Regional Workforce Partnerships
    Harrisburg Regional Chamber & CREDC
    3211 North Front Street, Suite 201
    Harrisburg, PA 17110
    717.213.5033
    sdonovan@hbgrc.org
  6. SOUTHEAST PREP
    Michael Grigalonis, COO
    Chester County Economic
    Development Council
    737 Constitution Drive
    Exton, PA 19341
    610.321.8214
    mgrigalonis@ccedcpa.com
  7. SOUTHERN ALLEGHENIES PREP
    Deborah Prosser,
    Business Development Director
    SAPDC
    3 Sheraton Drive
    Altoona, PA 16601-9343
    814.949.6522
    prosser@sapdc.org
  8. NORTHERN TIER PREP
    Frank Thompson, Deputy Director
    NTRPDC
    312 Main Street
    Towanda, PA 18848
    570.265.1515
    thompson@northerntier.org
  9. CENTRAL PREP
    Betsy Lockwood,
    Project Development/Grants Manager
    SEDA-Council of Governments
    201 Furnace Road
    Lewisburg, PA 17837
    570.524.4491
    elockwood@seda-cog.org

Additional Resources to Start a Bakery Business:

Baking Trade Associations

The American Society of Baking – Baking industry professionals who have joined together to provide continuing education, networking opportunities, and professional development

International Dairy Deli Bakery Association – After spending some time on the site, you’ll find that this international nonprofit association is a one-stop shop for anyone interested in the baking industry. You can learn about how to take part in public policy advocacy or just network with other bakers who share your interests and passions. It’s worth it to spend some time getting acquainted!

List of additional specialty bakery trade associations

Baking Industry Reports

Bakery Industry Analysis – 34-page detailed report on the industry

Small Business Development Center Study on Bakery Business trends, information, and free or low-cost training and professional business advice

Occupational employment statistics within the baking industry 

Market research report of the US Bakery & Cafes Industry 

Bakery Suppliers

Bakery supplier – Retail and Commercial

List of local farmer’s markets to sell baked goods

List of Bakery equipment suppliers nationwide

Advice from Successful Bakery Owners

A first-person experience in opening a bakery 

List of best bakeries in the US – Use for industry research and inspiration 

Bakery Startup Guides

Accion’s guide to starting a bakery

FREE template of Bakery business plan

How to Open a Bakery in Other States

Thinking about starting a bakery? Learn how to open your own bakery with these step-by-step business guides specifically written for your US State requirements.

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