Congratulations on deciding to start a new business in Illinois! While you’re likely eager to jump in, you’re probably not excited about working through the legal side of launching your new limited liability company (LLC). If this is your first business venture, the setup process can seem complicated.

Every state has different requirements, so understanding what’s expected of your Illinois LLC is key. Once you know the guidelines, you can launch your LLC quickly and painlessly.

In this guide, we’ll walk you through each step of the LLC setup process and tell you how we can help along the way. We’ll explain how the right LLC partner can handle some of this tedious paperwork on your behalf, so you can get back to what’s really important — growing your business.

To begin your new business in Illinois, you’ll need to register your LLC with the Illinois Secretary of State, or have us take care of it for you with one of our business formation plans. Doing so creates a public record of your company, which allows the state to communicate with your business and keep you informed of regulations.

You’ll get started by making a few crucial decisions about your company, then formally file your paperwork to establish your company in Illinois. You’ll also need to create an operating agreement for your company and register your LLC with the IRS.

The requirements can seem overwhelming, so we’ve broken this process into five steps below.

Step 1: Name your Illinois LLC

Your LLC’s name is extremely important, both for marketing purposes and legitimizing your company throughout the state of Illinois. You’ll also need to have this name chosen before you can form your LLC.

From a marketing standpoint, you’ll want to choose a name that’s memorable and quickly explains what your business sells or the service you provide. From a legal standpoint, you’ll need to choose a name that does not already exist, and you’ll need to follow a few guidelines for LLC companies.

Here are some quick tips for choosing a name for your LLC in Illinois:

• Your LLC’s business name must be unique. You might already have a name in mind, but you’ll need to research existing company names before settling on one. In Illinois, all LLC company names must be unique. To check to see if the name you’ve chosen is available, follow the instructions on our Illinois business search page. The Illinois Secretary of State LLC website also lists some invalid naming conventions to avoid to ensure your name will meet state standards. For instance, names may not be offensive to any religion, race, or other groups of people.
• Your official name must end with an LLC designator. Once you’ve settled on a name you like that’s available to register, you must decide how to designate your name. All LLCs in Illinois must have an LLC designator at the end of their official name. If you’ve named your company “Innovative Designs,” your official name must be some form of “Innovative Designs, LLC.”
• Approved LLC designators include:
  • Limited Liability Company
  • L.L.C.
  • LLC

There are also some naming restrictions, so be careful. Your LLC’s name cannot contain any of the following terms: “Corporation”, “Corp.”, “Incorporated”, “Inc.”, “Ltd.”, “Co.”, “Limited Partnership”, or “LP.”

Once you have your official name ready to go, you have the option of reserving it for 90 days through the Secretary of State’s website. Our business name reservation service can handle this process for you.

Once you have your LLC name, you might also decide to register your company name as a domain for your business website. To find out if your domain is available, you’ll want to run a quick domain search. After you find an available domain, be sure to reach out to us — we can work with your company to register your new web domain.

Finally, you can perform a trademark search and decide if you need to secure a DBA in Illinois. You can check the United States Patent and Trademark Office (USPTO) database to see if any federal trademarks exist on your desired business name. Trademarks also exist on the state level, so search Illinois’s trademark database to make sure your name isn’t trademarked within the state.

If you wish to pursue getting a trademark of your own, you can get instructions for getting a federal trademark from the USPTO. Although it applies outside of your state, getting a federal trademark can be a long and costly process. A state trademark doesn’t apply outside Illinois but is quicker and less expensive. To do this, fill out the Illinois Trademark or Service Mark Application. There’s a small fee. You will need to mail your registration to:

Secretary of State
Department of Business Services
Trademark Division
501 S. Second St., Rm. 330
Springfield, IL 62756

If you believe you’ll sell goods or services under a name different from your official name, you’ll also want to obtain a DBA (“doing business as”) name or “assumed name.” This can be done online or by mail by filling out the Application to Adopt, Change, Cancel or Renew an Assumed Name. The filing fee varies according to the current year, so consult the price listing on the form to determine the cost. If you use our DBA name service, we can handle this process for you.  

Step 2: Appoint a registered agent in Illinois

The next step in the process is deciding who will act as your LLC’s registered agent. Illinois requires LLCs to designate a registered agent who will act on their behalf to receive legal notices as well as official documents from the Secretary of State. This agent is who the state will reach out to if they need to get important paperwork to your company.

A registered agent can be a person or business entity, but they must have a registered address (not a P.O. box) located in the state of Illinois. Since legal papers are often served in person, the registered agent must keep regular business hours at this address.

Many LLCs, particularly small ones, consider acting as their own registered agent for their company. While this is allowed in Illinois, there are potential downsides to consider before making this decision. For instance, if your company is sued, your paperwork will be served at your place of business, which means clients and customers might be present.

For these reasons, many LLCs decide to hire an outside registered agent service like ours. Our registered agent service in Illinois can receive and pass along important paperwork to their company. Doing so is extremely affordable and can save your LLC from the headache of managing this part of the process.

Hiring an outside registered agent service can also save you from needing to be on-site at your office location between normal operating hours (9 a.m. to 5 p.m.). Your registered agent must be available to receive paperwork between these time frames. 

Step 3: File Illinois Articles of Organization

Now that you have decided on an official business name and have a registered agent designated, it’s time to officially file and register your LLC with the Illinois Secretary of State. Filing official government documents like this can be intimidating and/or complicated for many people, which is why we’re here. With our business formation plans, our professionals handle the filing for you to make sure it’s done quickly and correctly the first time. But, although we can handle this for you, we’ll show you how the process works below.

The form you’ll need to file is called the Limited Liability Company Act Articles of Organization.  You can file this form online through the Illinois Secretary of State website for a fee. If you need to have this form expedited, it will cost an additional fee. To file your Articles of Organization by mail, send the completed paperwork to the Secretary of State Department of Business Services, Limited Liability Division, 501 S. Second St., Rm. 351, Springfield, IL 62756. You’ll need the below information to complete this form:

• Your LLC’s official name
• The principal place of business
• The effective date of your LLC (This is where you’ll check the filing date or put a later date that does not exceed 60 days after the filing date.)
• Your registered agent’s name and operating address
• The purpose of the LLC
• The duration of the company (leave this blank if the duration is perpetual)
• The names and business addresses of the manager(s) or any members with the authority of a manager
• Name, address, and signature of any organizers

If you have us handle filing your Articles of Organization, once the state approves your LLC, your paperwork will be available from your ZenBusiness dashboard, where you can keep it and other important paperwork digitally organized. 

Once you get your physical paperwork back from the state approving your new LLC, you’ll want to keep it in a safe location along with your other important documents, such as your operating agreement, member certificates, contracts, compliance checklists, etc. We offer a customized business kit to help you keep these important documents organized and looking professional.

By now you’re realizing how frequently you’ll need to supply an address for your new business. That can be unsettling for some business owners, especially those running their business from home. In instances where you’re not required to give the registered agent address or official principal address for your business, a virtual business address can come in handy. 

With our virtual business address service, we supply you with a physical street address where you can have your mail sent without divulging your real address to more people than necessary.

Step 4: Create an operating agreement

The state of Illinois does not require LLCs to file an operating agreement to register. However, it’s a smart idea to have an operating agreement, whether you’re the sole member of your LLC, have employees, or work alongside other owners (members).

Your company’s operating agreement will outline the terms of your LLC’s ownership and management structure to protect everyone with a vested interest in the company. This is important for multi-member LLCs, but can also help protect sole proprietors if they become injured or incapacitated. If you do not have an operating agreement, your LLC will be subject to the state’s default rules for managing LLCs, which may not reflect your company’s best interests.

Here are some additional reasons to consider drafting an operating agreement:

• Operating agreements will help further separate your business and personal assets in the eyes of the courts, adding more liability protection to your personal assets.
• Operating agreements can be used to prevent and resolve conflicts between members and other stakeholders by clearly laying out voting and power structures within the business.

All members of the LLC should review, agree to, and sign the Illinois operating agreement.

The good news is that with the right partner, you can create an operating agreement quickly and affordably. This step is important not to skip since it can protect yourself and the other members down the line. Do you need some help? You can partner with us to receive a professional operating agreement template.

Step 5: Apply for an EIN

Now that your business is fully registered and you’ve created an operating agreement, it’s time to get set up with the IRS. To do this, you’ll need to request an Employer Identification Number (EIN) from the Internal Revenue Service (IRS).

Also known as a Tax ID Number, Federal Employer Identification Number, or Federal Tax Identification Number, you can think of your EIN as your company’s Social Security number. It allows you to handle your taxes, work with outside contractors, and hire and pay employees.

LLCs that only have a sole member with no employees may not need to apply for an EIN, although it can be helpful, as it can allow you to apply for business bank accounts, grants, or loans. If you have multiple LLC members or employees, you will be required to apply for an EIN.

You can apply for an EIN online and have one issued via the IRS website. However, if you’re not fond of dealing with that particular government agency, we can get it for you. Our Federal Tax Identification Number service is quick and eliminates the hassle.

Once you’ve secured an EIN, you’ll be able to open a business bank account. Having separate accounts for your business and your personal banking is critical for sorting out your finances at tax time and helps you avoid commingling funds. Commingling funds can not only make your taxes much more of a headache, but it could also be used against you if someone takes you to court to challenge whether you and your LLC are truly separate entities.

We have partnered with LendingClub to offer a discounted business bank account for your new LLC. This allows for unlimited transactions, online banking, a debit card, and more. When you want to authorize others in your business to use the account, we have a banking resolution template to simplify the process for you.

For more help managing your new company’s finances, try the ZenBusiness Money App. It can help you make invoices, receive payments, transfer money, and manage clients all in one place. 

Opening Business Accounts for Your Illinois LLC

Once your LLC is officially registered, you can begin moving money around. To do this, you’ll want to set up a business bank account. This account will be used to conduct business and manage your employees’ payroll. 

You should do a quick search for local banks or credit unions that offer business accounts and may provide incentives that are appealing to your company.

In many cases, you’ll need a copy of your LLC’s Articles of Organization and your EIN to open a business bank account. Depending on the institution you’re filing with, you may also be required to provide a Certificate of Good Standing for your LLC from the Illinois Secretary of State, copies of any required business licenses for your LLC, or documents similar to a banking resolution for your business.

Once your bank account is set up, you can look into additional business financing options, such as small business loans or grants, if needed.

Secure insurance for your Illinois LLC

Another task you’ll want to complete is making sure your Illinois LLC has all of the business insurance needed to operate. Insurance for your LLC can help you mitigate or reduce your risk of liability in a variety of cases. Common forms of business insurance include:

• General liability insurance. This form of insurance is a general policy designed to protect your LLC in the instance of a lawsuit.
• Professional liability insurance. This type of insurance is typical for professional providers, such as consultants, lawyers, or accountants, who need extra protection. This policy will help protect your LLC when it comes to malpractice suits and other legal disputes. 
• Workers’ compensation insurance. This type of insurance protects your LLC’s employees if they are injured, become ill, or die while at your place of business. Workers’ compensation insurance is mandatory for most businesses in Illinois with employees. However, LLCs are typically exempt from carrying workers’ compensation insurance for the LLC members themselves, although it’s required for your employees depending on your line of work.
• Unemployment insurance. This type of insurance is typically required by law in Illinois for LLCs. It requires LLCs to pay unemployment insurance contributions if they have employed one or more employees in each of 20 or more calendar weeks or paid at least $1,500 in wages to employees during the calendar quarter. These payments will be submitted to the Illinois Department of Employment Security.

Additional insurance policies, such as property, commercial, life, auto, and umbrella insurance, can be purchased for LLCs.

Additional Setup Costs for Your LLC

Now that you know the primary setup and filing costs, you’ll also want to decide how to pay for the cost of running your business. From managing your books to record-keeping, you might want to hire a part-time or full-time administrative assistant to help keep your LLC running smoothly. 

If you don’t have the need for another employee, you might consider partnering with an accountant or consultant to help manage your expenses, create and pay invoices, oversee the flow of your company’s funds, pay bills, and handle daily administrative and financial duties.

In addition, you might need to consider several other startup expenses when launching your LLC. This could include printed or digital marketing materials, business cards, office supplies, and furniture, office space, and a digital presence. These should all be considered with your Illinois LLC cost.

Annual Paperwork for LLCs in Illinois

Now that your LLC is fully set up and operational, you’ll want to understand a little more about the annual forms you’ll need to submit. All LLCs are required to submit an annual report to the state government to confirm they’re still active.  In Illinois, you’ll need to file an Illinois annual report each year. This report can be filed online or through the mail and is used to confirm your LLC is still active and compliant with all government laws and regulations. You’ll need to fill out the below sections of this form each year:

• LLC name. This is your official company name as registered in step one of this guide. 
• Registered agent name and address. This is your registered agent (or company’s) official name and operating address.
• State of organization. This is the state where your LLC was formed.
• Address of principal place of business. This is your LLC’s office address or official address (it might be your residential address if you do not have office space).
• Manager names and addresses. This is where you’ll list all managers and any member with the authority of manager in your LLC.
• Signature. This is where you’ll sign and date the form, indicating that all of the above information is current and true.

Your annual report is due each year by the first of the month when your LLC was formed. For instance, if your LLC was formed on June 8, 2020, your first annual report would be due on June 1, 2021. There’s a filing fee to submit your annual report. Failure to submit this report on time will lead to a late fee, in addition to the regular filing fee.

We can help you with your annual report in a couple of ways. Our annual report service will help you file your annual report, and our Worry Free Compliance service not only helps with filing your annual report, but also sends you other important compliance reminders and helps you with two amendment filings each year.

Changing and Amending Paperwork for Your Illinois LLC

Your business structure and operations might change over time. You could bring in new members, have members leave, opt to change your registered agent, or even adopt a new LLC name. These changes are typical for LLCs but will require filling out forms to register these changes with the Illinois government. Our amendment filing service can handle this for you. Here are the steps you’ll need to take to make the below changes:

Update your registered agent’s information

• If you need to update your registered agent’s name or mailing address, you’ll need to file a Statement of Change of Registered Agent and/or Registered Office.

Change your LLC name

• You can update your LLC name by filling out LLC Articles of Amendment.
• You’ll need to list your current name and the name you plan to use instead (whether adopting or changing it).

Add or remove an LLC member

• To add or remove a member from/to your LLC, you’ll need to fill out an Articles of Amendment form.
• You’ll be able to list the names of the members you’re removing or adding with this document.

To avoid paying multiple fees, try to limit the number of times you make changes to these documents throughout the year, submit your requests all at once, or wait and file the changes on your upcoming annual report.