Starting a limited liability company (LLC) in Virginia can be a challenge without the right resources and guidance. If you do everything by the book, though, your LLC can be up and running and ready to do business before you know it. Whether you’re looking to set up your LLC in busy Richmond or in a quieter neck of the woods like Radford, we want to help.
There are many potential benefits of starting an LLC in Virginia, including personal asset protection and business flexibility.
If creating an LLC in Virginia seems harder than hiking the Appalachian Trail, use this guide to setting up a Virginia LLC. We’ll also highlight some of our services and how they can help your business grow and run smoothly.
To get your Virginia LLC officially started, you’ll need to file an important document called the Articles of Organization with the Virginia State Corporation Commission. If approved, the state officially recognizes your LLC as a legitimate business entity. Keep in mind that submitting this document is just one of many steps you’ll need to take to make your LLC official. Others include choosing a business name and getting a registered agent. Don’t worry, though; we’ll go through all of that below.
Starting a Virginia LLC can be a pretty straightforward process with our five-step guide. It’ll cover all the important things you’ll need to do to make your company a reality. Make sure to read carefully and understand each step before checking them off.
It also doesn’t hurt to reach out to a professional like a business attorney if you need additional help or information. Please know that this guide is for setting up a domestic, for-profit LLC in Virginia. If you’re looking to set up a foreign LLC, then you’ll need to file different paperwork.
The first step in the process is to name your Virginia LLC. This is where you can get really creative. Remember that the name you choose can have big implications for your business from a marketing standpoint. After all, this is how your customers will know you, so choose something that’ll resonate with them.
Like most states, Virginia has some naming requirements for LLCs that need to be followed, or else your paperwork might be rejected. We’ll briefly touch on them below:
Use our Virginia business entity search tool to check if the name you want is available. You can find more information on business naming rules on Virginia’s State Corporation Commission website.
Virginia allows business name reservations. You can do so by submitting an application with the State Corporation Commission. The Commission will reserve your name for 120 days so that no one else can take it. You can also renew this reservation during a 45-day period preceding the reservation’s expiration. Applications can be filed online.
A domain name can be used for your business website’s address. It can also be used to create a business email where customers can reach you and allows you to keep in touch with your employees. It’s best to keep your domain name as similar as possible to your Virginia limited liability company’s name.
As you did with your business name, you can also check if the domain name you want is available. You can do this by using our domain name search tool. If the one you want is free to use, then you can register your domain name with us.
While you’re coming up with a name for your LLC in Virginia, you should also take the time to check if it’s available as a domain name. A domain with the same name as your business is perfect since customers and clients will find it easier to locate you online.
An LLC’s website can offer an additional marketing advantage since you’ll be able to conduct online business and attract potential customers via social media. This depends on your industry, of course. If you offer goods and services, then having an e-commerce website can bring in additional revenue.
Use our domain name service to register yours if you find one that’s up for grabs. If you need help building a business website, then we can lend a hand with that, too. Don’t forget to secure some domain name privacy while you’re at it.
After you’ve registered your Virginia LLC, you’re then free to conduct business under that name. On the other hand, if you’d prefer to do business under another name entirely, then you’re going to need to file for an assumed name.” It’s most commonly known as a “doing business as” (DBA) name.
You can file with the State Corporation Commission for a fee by submitting a Certificate of Assumed or Fictitious Name – Business Conducted by an Entity form. Check out our page on fictitious names in Virginia for more information.
Although this isn’t required, you may want to get a state or federal trademark for your business name. It adds another layer of protection that can prevent other businesses from using it. Be sure to conduct a trademark search to make sure the name you want for your LLC isn’t already taken.
The U.S. Patent and Trademark Office website has a search engine for federal trademarks. Check it to make sure if the desired business name you want for your LLC in Virginia isn’t already trademarked.
To register at the state level, you’ll need to file Form TM 1 with Virginia’s Division of Securities and Retail Franchising. The trademark is good for five years whereupon it’ll need to be renewed with Form TM 2. The renewals last five years.
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Appoint a registered agent for your Virginia LLC. A registered agent is a person or business that accepts legal documents (like notices of lawsuits) on your LLC’s behalf. In Virginia, all authorized businesses are required to have a Virginia registered agent.
Virginia has several rules for registered agents. The basic requirements include:
Unlike some other states, Virginia requires registered agents to meet at least one of the following additional qualifications:
A business entity cannot be its own registered agent in Virginia.
A registered agent is a must for all businesses in Virginia, but what happens if yours resigns? If you find yourself in this situation, then Virginia grants a 31-day window to find a new registered agent.
If you don’t appoint one by then, the state will send you a notification saying that your LLC’s status has changed to “pending inactive.” If you don’t resolve this issue by the last day of the following month after receiving this notification, then the state will change your LLC’s status to one of the following:
You’ll then need to reactivate your LLC via the Clerk’s Information System website. You can avoid losing your registered agent by having us help you.
Yes, as an individual, you can be your LLC’s registered agent if you wish. However, you should consider the following:
With our registered agent service, you’ll always have someone available to receive important legal notices and important documents on your behalf.
Our service will keep your business compliant by ensuring that your LLC has an agent at all times. And the cherry on top is you not having to worry about handling the responsibilities of a registered agent yourself, which would require you to be at your registered address during normal business hours. That way, you’re free to meet clients, run errands, and be the business owner you always wanted to be.
Our service also keeps any documents issued to your LLC organized by making it ready for you to view, download, and/or print via your ZenBusiness customer dashboard.
File your LLC’s Articles of Organization with the Virginia State Corporation Commission. After choosing a business name, you’ll need to register your Virginia LLC. As we mentioned at the beginning of our guide, having your Virginia Articles of Organization (Form LLC1011) approved by the state legitimizes your LLC.
Filing formal government documents like these can be a bit intimidating, and mistakes can often be made. Don‘t fret, though, because we’re here to help. With our business filing service options, we’ll make sure that all of your documents are complete and ready to be submitted to the state.
You can file your Virginia Articles of Organization online by first making an account with the State Corporation Commission Clerk’s Information System (CIS). This system allows you to submit forms, make payments, and take care of other business activities. Creating an account is free, and the CIS has a video that walks you through the process.
Virginia allows for your Articles of Organization to be submitted online. The form is pretty straightforward and requires you to include the following information:
The filing fee is $100. If you should ever need to amend your business documents, we offer a service that handles that. We also encourage you to consider our Worry-Free Compliance service, which offers two amendment filings per year.
In Virginia, you have the option to establish your LLC as member-managed or manager-managed. According to Virginia Limited Liability Company Act § 13.1-1022., an LLC is member-managed by default unless otherwise specified in the Articles of Organization or operating agreement.
A member-managed LLC is operated and managed by the members. With a manager-managed LLC, the company is operated and managed by a manager. The manager may or may not be a member of the LLC.
“How fast can I form my Virginia LLC?” you may ask. If you’re ready to launch and don’t want to wait weeks for your paperwork to get processed, we can help. You can form your LLC in Virginia in as little as one day with our rush filing services. With our rush filing service, we prioritize your formation paperwork so you can get it filed with the Virginia State Corporation Commission within 1-3 business days for just $100 + state fees.
Virginia offers an expedited service to process your documents faster. Before submitting your documents, you’ll be given the option to expedite it, but not all forms offer expedited service.
The fees include:
This service is only available for form submitting through the Clerk’s Information System. Expedited service is not available for paper submissions.
Submitting important documents to your state only to have them rejected can really be a punch in the gut, especially if you’re trying to set up a business. With an LLC, you’ll need to submit Articles of Organization, which, if approved, makes your LLC official.
But why would the state reject the Articles? Here are a few reasons as listed on the Virginia State Corporation Commission’s website:
If the Virginia State Corporation Commission rejects your Articles of Organization, the agency will point out why and how to correct it. Avoid this problem by having us help you.
If you have us file your Articles of Organization, then your paperwork will be available only for you to view on your ZenBusiness dashboard once it’s approved by the state. Here, you can keep this and other important business documents digitally organized. You’ll also want to take great care of the physical forms given to you by the state. A fireproof safe is always a safe bet.
Draft an operating agreement for your Virginia LLC to detail how it’ll run. Virginia does not require LLCs to adopt an operating agreement (OA). Nonetheless, you should still consider doing so when establishing your business since it helps set the rules for running your LLC.
According to Virginia’s Limited Liability Company Act, “An operating agreement may contain any provisions regarding the affairs of a limited liability company and the conduct of its business to the extent that such provisions are not inconsistent with the laws of the Commonwealth or the articles of organization.”
In other words, the OA establishes how the LLC will run so long as what the document says doesn’t fall outside of state law or conflict with the Articles of Organization.
If dealing with more business documents while forming an LLC in Virginia sounds about as appealing as sitting in traffic on Interstate 81, then consider the benefits of drafting an OA:
You should be as methodical and thorough as possible when drafting your OA. Take some time and think carefully about what you want to include, like what your day-to-day operations will look like and what you and the other members (if any) will be doing to make the business run smoothly.
Here are some things you may want to include in your OA:
These are just a few of the things to add to your OA, but you can include whatever you want. Additionally, Virginia’s Limited Liability Company Act states that an OA must be agreed to by all members.
If you’re not sure how to go about creating an operating agreement, our OA template can help you get started.
If you’re the single owner of your LLC, then you’re probably thinking that you don’t need an OA. After all, no one else will have to know how the business will operate, right? It’s true that Virginia doesn’t require OAs to be drafted, but that doesn’t mean you should avoid doing it.
As we mentioned in Step 4, an OA has many benefits that can help an owner better run their LLC. Perhaps the greatest benefit of an OA is that it makes the LLC look more professional, potentially making it easier to open a business bank account or get a loan. As the sole owner, you can also delegate in the OA what will happen to the LLC if you die or become incapacitated due to an illness or injury.
An OA can also prove to be useful if legal issues come up. For example, if someone decides to take you to court to sue you, an OA can be used to show that you and the business are separate entities, thereby avoiding having your personal assets seized.
Lastly, you’ll need to apply for an Employer Identification Number (EIN) to register your limited liability company in Virginia with the federal government. You’ll need to do this with the Internal Revenue Service (IRS). An EIN is like a Social Security number for your business and is also known as a Federal Employer Identification Number (FEIN) and Federal Tax Identification Number.
You’ll need an EIN for tax purposes, getting a business bank account, and if you plan to take on employees. You can apply for one on the IRS website, but you can also get one with us.
If you plan to do business in Virginia, then you’ll have to register with the Virginia Department of Taxation’s website. Before doing so, your LLC in Virginia will need an EIN and an account with the State Corporation Commission. If you can’t register online, then you’ll need to submit a Business Registration Form (Form R-1) with the Virginia state tax department.
After registering, you’ll receive a Virginia Tax account number for each tax type, a sales tax certificate of registration (for retail sales or use tax), and additional documents letting you know what to file and when. You can use the website to file your taxes and reach out to the Department of Taxation for help or information.
One of the biggest misconceptions about S corporations is that they’re an actual business structure like an LLC. This isn’t true. An S corp is nothing more than a designation for tax purposes. The good news is that an LLC can apply for S corp status. Why would it want to, though?
LLCs are taxed as sole proprietorships if they only have one member or a partnership if they have two or more. Many entrepreneurs find this appealing since it avoids “double taxation.” This is when the business pays taxes at both the business and individual levels.
If the LLC opts for S corp status, it’ll still avoid double taxation while also potentially saving you money on self-employment taxes. This works by allowing you to be an “employee-owner.” This way, you can divide your income from the LLC into two parts, your salary and your share of the profits. Doing this allows you to pay self-employment taxes only on your salary. You won’t pay self-employment taxes on your share of the profits, just the usual income taxes.
Like many good things, though, there’s a catch. The IRS tends to keep a closer eye on S corps, putting you at a higher risk of an audit. An S corp status is also more difficult to qualify for.
We should point out that we can help LLCs apply for S corp status only during the formation period. If you have an existing LLC, you’ll have to apply for S corp status on your own. We suggest reaching out to a tax specialist for more information.
Your EIN allows you to open a business bank account. This is a great way to separate your business and personal banking needs. It’s also critical for sorting out your business finances at tax time. Without a business bank account, it can be more difficult to prove that your LLC in Virginia truly is a separate entity from you.
In order to make your finances more easily manageable, we’ve partnered with LendingClub to provide a discounted business bank account. You can enjoy unlimited transactions, a debit card, and more. We also offer a banking resolution template if you want to authorize others to use this account.
For further help managing your new business’s finances, check out ZenBusiness Money. It can help you create invoices, receive payments, transfer money, and manage clients all in one place.
We can help
Now that you’ve gone through our guide, you’ll hopefully have a much clearer understanding of forming an LLC in Virginia. Our services aim to provide long-term business support so that you can run and grow yours after you’ve formed it. Focus on running your LLC how you want and let us take care of the rest.
Disclaimer: The content on this page is for informational purposes only, and does not constitute legal, tax, or accounting advice. If you have specific questions about any of these topics, seek the counsel of a licensed professional.
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Virginia has no requirements for a statewide general business license. However, both state and local governments may require specific licenses and permits to operate. Figuring out which licenses and permits your Virginia LLC will need will depend on a few factors, like your industry, profession, and what you’re selling.
For the most part, you’ll have to register with the Virginia Department of Taxation if you plan to sell, distribute, rent, or lease tangible personal property in the state. After registering, you’ll receive your Sales Tax Certificate of Registration along with a 15-digit sales tax account number.
We know that doing this sounds very time-consuming, and you’d rather focus on setting up your business instead. On top of that, you might have some worries that you’ll miss applying for a certain license or permit, which could put your LLC at risk. You can rely on our business license report service to help ease your worries.
LLCs are a very popular business model due to the many benefits they offer. Liability protection and pass-through taxation are two common reasons many entrepreneurs decide to adopt this model.
LLCs can additionally:
Business taxes can be really complicated, but an LLC’s structure can simplify them. LLC’s enjoy “pass-through” taxation, meaning that the business itself isn’t required to pay federal income taxes.
Instead, that responsibility is passed down to the owners, who pay taxes on the company’s earnings as regular income. The IRS also taxes each owner based on their share of the company. So if an owner owns 30% of the business, they will be taxed 30% of the company’s earnings.
LLCs have the option to be taxed as either a C corporation or an S corporation. A C corp status carries with it “double taxation,” whereas the S corp status avoids it. An S corp status can additionally help owners save more in self-employment taxes. The drawback to applying for an S corp status is that it has more restrictions and draws more attention from the IRS.
Fortunately, we can help you apply for S corp status during your LLC’s formation process. If you already own an LLC, then you’ll need to request S corp status with the IRS yourself. Before making any decision regarding how your LLC will be taxed, you should speak with a licensed tax professional.
For income taxes, Virginia taxes LLCs as pass-through entities. They must file an annual state income tax return on Form 502. The state also requires businesses to pay certain taxes, like sales and use taxes. Other taxes unique to industry and location may also apply. To find out what applies to you, visit the state’s Department of Taxation website.
No, you aren’t required to file your OA with Virginia. It’s still wise to draft one and keep it for your own records.
This is a topic best to be discussed with a licensed tax professional. What we can say is that many entrepreneurs opt for a tax structure that includes “pass-through” taxation. An LLC automatically has this feature, but you will lose it if you decide to apply for C corp tax status. This status can yield other benefits, however. Other LLCs apply for S corp status, which retains the pass-through clause and includes additional tax benefits.
Yes, Virginia allows for the existence of Series LLCs. This type of LLC involves an arrangement of multiple LLCs operating under the umbrella of a larger LLC. Each LLC has its own rights, obligations, and assets. At this time, we do not offer Series LLC formation services.
If the time comes to dissolve the LLC, for whatever reason laid out in your Articles of Organization or the operating agreement, you’ll need to file Articles of Cancellation of a Virginia Limited Liability Company.
Before doing so, you’ll need to take some steps outlined in Article IV of these Articles, which says, “The company must wind up its affairs before filing these articles. The company must pay and clear, or arrange to pay and clear, all its debts, liabilities, and obligations. Then, it must distribute the remaining property and assets to its members.”
Check out our Virginia business dissolution guide for more information.
How you’ll transfer the ownership of your Virginia LLC depends on what you’ve outlined in your operating agreement. Typically, two methods can be used for transferring the owner of the LLC:
Remember that Articles of Amendment will need to be filed with Virginia that lists the new member(s).
As we outlined in Step 1, a Virginia LLC can adopt a “doing business name” (DBA) name, known as a “fictitious” or “assumed name.” You can do this by submitting a Certificate of Assumed Business name Conducted by an Entity form. You’ll do this through the Clerk’s Information System website. At this time, we don’t offer a DBA name service for Virginia.
The reasons and process for removing a member from your LLC should be detailed in your operating agreement. The OA should also highlight how the member’s ownership interests of the company will be handled. WIll it be sold off to a third party or bought/absorbed by the other members?
You’ll also need to update Virginia on the LLC’s new member status. You’ll have to file Articles of Amendment in order to update the Articles of Organization. You should also make adjustments to your OA to reflect the LLC’s new members.
Although you don’t need a business plan to form your LLC in Virginia, it’s still a good idea to have one. Business plans can help you in many ways. For example, this plan allows you to outline what you’re aiming to achieve with the business.
You can also detail who the LLC’s members are, what sort of financing you plan to get, and how you plan to succeed in your market. A business plan, like an operating agreement, can show financial institutions, for example, that you’re serious about running the LLC, helping you secure loans. It can even help you get investors.
Disclaimer: The content on this page is for information purposes only and does not constitute legal, tax, or accounting advice. If you have specific questions about any of these topics, seek the counsel of a licensed professional.
Written by Team ZenBusiness
Virginia Business Resources
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