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How to Start a Cleaning Business

With the explosion in Airbnb properties across the U.S., starting a cleaning company can be a great path to financial independence. But how do you start? Smart entrepreneurs don’t sweep the details under the rug.

How to Start a Cleaning Business - ZenBusiness

A 2020 report values America’s commercial cleaning and maintenance services industry at over $117 billion. Residential and commercial cleaning services alone are growing at a compound annual growth rate of 6.2%, and are expected to top $74 million by 2022.

The cleaning industry is everywhere. Whether commercial janitorial services or in-home cleaning, chimney sweeps or post-disaster restoration, sooner or later everything in our society needs cleaning services. Let’s walk through the steps you’ll typically follow to open your cleaning business.

Benefits of Starting a Cleaning Business

Janitorial services alone had a $61.2 billion market value in 2019. Small businesses for cleaning services are local, can’t be outsourced overseas, and they’re typically a customer service that people and businesses want to retain. Startup is fast, and no experience is required. A cleaning business can get off the ground with:

  • Basic cleaning supplies
  • Reliable transportation
  • Willingness to connect with potential clients
  • Simple marketing materials: business cards, website, and/or a Facebook Page

State and local requirements for licensing and liability insurance vary, but cleaning businesses typically operate with relatively low startup costs and overhead. Since cleaning services are often recurring, you can lock in a stable clientele and workload that’s right for you.

Checklist for How to Start Your Cleaning Business

As you plan and begin your cleaning business, think through how you’d like it to run, what your ambitions are for growth, and how you want the company to fit into the rest of your life. Also understand practical considerations, such as state or local requirements, business insurance, trends, and opportunities in your area.

Get underway on your new cleaning business with the checklist below.

Checklist for How to Start Your Cleaning Business
 

1Create a Business Plan

2

Choose a Business Structure

3
Determine Your Business Costs
 
4
Create a Business Name
 
5
Register Your Business and Open Financial Accounts
 
6
Purchase Equipment for Your Cleaning Business
 
7
Market Your Cleaning Business

1: Create a Business Plan

Yes, you need a business plan. That doesn’t mean a complex, thick brick of paper, because a business plan can be as short as several pages. Writing a business plan helps you think through your venture’s purpose, market, finances, and operations.

Create a business plan where you: 

  • Clarify your company’s idea. Are you a one-person show who wants to stay that way? Do you have visions of multiple locations and employees?
  • Identify what issue or problem your business can solve. Customers pay for you to solve a problem that they either can’t or don’t want to solve themselves.
  • Set SMART objectives. Outline goals that are Specific, Measurable, Attainable, Realistic, and Timely. SMART goals help you track progress, so you can determine whether or not you are meeting your goals for growth, revenue, customer base, operations, personnel, etc.
  • Spot potential problems. Every startup deals with delays, mistakes, and roadblocks. You can’t spot every problem in advance — but you can spot some. Try to anticipate potential problems and how you’ll resolve them before they threaten your operations.
  • Measure progress. Use your time-management skills to determine the metrics you’ll track, how often you’ll review progress, and how you’ll evaluate the state of your business and make changes.

Don’t spend days on this, but do the work. Too many new business owners skip this step, then run into trouble getting funding, miss important setup steps, and fail to understand their customers and competition. Skip the struggle, and arrive with a plan.

2: LLC vs Sole Proprietorship: Choose a Business Structure

Many entrepreneurs start cleaning companies as either a sole proprietor (“sole prop” for short), or a limited liability company (LLC) with an operating agreement.

  • Sole props are the easiest entity to establish
  • Review potential business taxes and structuring and how it may impact your self-employment income
  • LLCs can provide liability shields that can help protect your personal assets. Check state law, though, because the degree of protection varies state to state.
  • Sole owner or multiple owners? The “sole” in sole prop means the business can have only one owner. For multiple owners, start an LLC. For a sole owner, either entity may be right for your business.

How do you plan to fund your startup? There are several paths you can take.

Sole props may be able to access additional funding resources from the Small Business Administration (SBA), and it can be easier to use personal assets for funding your business. LLCs, however, may find a warmer welcome for commercial bank loans, venture capital, or other private funding sources.

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3: Determine Your Business Costs

To stay open, your cleaning business has to manage cash flow and expenses. Having a reasonable sense of your operation’s costs will help you price your cleaning services and figure out how to manage cash flow.

For starters, estimate the price to start a small business.

What are your fixed costs? Fixed costs may change over time but are stable for set periods, such as an annual lease. They include insurance, utilities, leases, and mortgages.

What are your variable costs? These recurring costs fluctuate and can cover payroll, taxes, supplies, cleaning products, and fuel.

Choose your target market: Residential cleaning will have different costs, requirements, and expectations than commercial cleaning. Specialty niches, such as carpet cleaning or chimney sweeping, will also have their own niche considerations. Other factors may affect the costs you have for servicing your target market, such as a preference for environmentally-friendly cleaners, or additional sanitation requirements due to the COVID-19 pandemic.

Also consider:

  • Costs for transportation, supplies, and equipment. Account for how you’ll budget for maintenance, re-supply, replacements, and upgrades.
  • How will you charge clients? Cleaning businesses use a variety of cost structures, including all-inclusive packages, time and materials, and flat fees per service.
  • Finalize costs and pricing. Use your understanding of business costs to set your pricing and make sure it works with what your market accepts.

To give you a general idea of the costs you may face, here are common startup expenses for a low-cost cleaning business:

  • Business license and permits: $100 to $500 to register as an LLC
  • Insurance: May be $500 to $3,500 annually, depending on number of employees

Your cleaning equipment and products may range $300 to $600. High-quality, commercial-quality vacuum cleaners can cost hundreds of dollars, but all-purpose cleaning solutions can be as low as $10. Brooms, mops, and other basic dusting supplies can be procured for less than $50.

Don’t neglect advertising, marketing, and labor costs either. Expect to invest up to $200 for print and online marketing, such as printing business cards and setting up a basic website. Typical cleaning job labor costs start at an hourly rate of $12 per employee. Adjust depending on prevailing rates in your area.

How will you fund your cleaning business’s startup costs?

No matter the scale of your business, starting up will cost money. How you fund your cleaning business startup costs is a crucial decision:

  • Government resources: SBA loans can provide attractive repayment periods and low interest rates. However, the approval process can be time-consuming, and programs may require good or excellent credit.
  • Credit cards: Your wallet may already hold a funding source. Credit cards can increase your spending power, but high interest rates will cost you.
  • Bank loans: Loan costs may be tax deductible, and you maintain control of your operations. Beware that guidelines and credit expectations can be strict, and you’ll need to provide collateral.
  • Friends and family: You may be able to raise a large sum or multiple small sums, plus you have granular control over the terms of the loan. If there’s no contract or if you run into problems with repayment, though, you risk harming your personal relationships.

4: Create a Business Name

Every business needs a name. As a sole proprietor, you can generally do business with your name alone. However, most cleaning businesses will want to come up with a good name that reinforces their brand:

  • Is the name easy to pronounce?
  • Is another business using the name? State governments usually have searchable online databases where you can look up business names.
  • Can you register a website domain name that uses your business name?
  • Register your company name and entity with the relevant state and/or local offices. (This may also require registering your trade name, also known as a DBA, or “doing business as.”)

5: Register Your Business and Open Financial Accounts

Whether a sole prop or an LLC, you need to keep your personal and business financial accounts separate. At the least, your company needs a business checking account. That way it’s easier to track income and expenses, manage tax requirements, and keep some barrier between your business’s money and your personal money.

Know your Employer Identification Number (EIN). For sole props, this is usually your personal Social Security number. Sole props and LLCs can also get their own dedicated EIN from the IRS.

Depending on your area, you’ll also need to see what licensing, zoning, and insurance requirements your business needs to follow.

6: Purchase Equipment for Your Cleaning Business

No matter your niche, your company will need a minimum amount of certain cleaning and safety equipment in order for you to get started. What is the minimum equipment needed to start your specific cleaning business? What equipment will be durable, and what consumable supplies will you need? Be ready to replace as needed, so you don’t risk service interruptions.

7: Market Your Cleaning Business

Here’s the wonderful thing: People want cleaning services — now more than ever. How will people find your business? The right marketing:

  • Print materials: Business cards, brochures, and postcards can be effective ways to get your brand in front of potential customers.
  • Establish your brand on Google My Business: You’ll be able to customize your company profile to appeal to people searching for your services.
  • Build professional presences on relevant social networks: At a minimum, consider setting up a Facebook Page and LinkedIn profile. This can help prospects connect with your brand, especially for customers in the case of LinkedIn.
  • Ask customers to refer you to people they know: Word-of-mouth referrals remain one of the strongest ways to get new customers.
  • Build a search-optimized website: A basic website explains who you are, what you do, and how customers can contact you. Including keywords relevant to your area and the services you provide can help people find you through online searches.

Ideas for Cleaning Businesses

Cleaning businesses can take many forms or specialize in various niches. Here are a few ideas:

  • Carpet cleaning
  • Janitorial cleaning
  • Commercial cleaning
  • Residential cleaning
  • Ceiling and wall cleaning
  • Pressure washing
  • Disaster cleaning and restoration
  • Blind cleaning
  • Chimney sweeping
  • Restroom cleaning
  • Post-death and trauma cleaning

Start Your Cleaning Business

A cleaning business can be a great way to start your own business. Now you know the different ways you can structure your cleaning business, how you can specialize, and the types of startup funding and planning you need to do. The market is there to open your cleaning company and start cleaning up the profits.

Plans

Do-It-Yourself (DIY) ZenBusiness Starter Plan
Articles of Organization (state filing fee)
$100 $100
ZenBusiness filing
N/A $49
Average Filing Time
??? 2-3 weeks
Registered Agent
+$159/yr Check
Operating Agreement
+$35 Check
Name Reservation
+$10 Check
Accuracy Guarantee
Check
TOTAL COST
Do-It-Yourself (DIY) ZenBusiness Pro Plan
Starting Price
state fee $199 + state fee
Average Filing Time
2-3 weeks 5-8 business days
Registered Agent
+$99/yr Check
Operating Agreement
+$35 Check
State Compliance Help
$119/yr Check
EIN
+$70 Check
DOMAIN NAME
+$25 No
DOMAIN PRIVACY
+$10 No
BUSINESS WEBSITE
+$100 No
BUSINESS EMAIL ADDRESS
+$25 No
SHOW ALL DETAILS
First Year Price
LegalZoom $1017
ZenBusiness $199
SAVE 80%
excluding State Fees3
Second Year Price
LegalZoom $529
ZenBusiness $199
SAVE 62%
TOTAL TWO YEAR PRICE
LegalZoom $1,546
ZenBusiness $398
SAVE 74%
First Year Price
LegalZoom $1017
ZenBusiness $199
SAVE 80%
excluding State Fees3
Second Year Price
LegalZoom $529
ZenBusiness $199
SAVE 62%
TOTAL TWO YEAR PRICE
LegalZoom $1,546
ZenBusiness $398
SAVE $1,148
Do-It-Yourself (DIY) ZenBusiness Pro Plan
Starting Price
state fee $199
Average Filing Time
15 business days 5-10 business days
Registered Agent
+$249/yr Check
Operating Agreement
+$99 Check
State Compliance Help
$280/yr Check
EIN
+$60 Check
DOMAIN NAME
+$25 No
DOMAIN PRIVACY
+$10 No
BUSINESS WEBSITE
+$100 No
BUSINESS EMAIL ADDRESS
+$25 No
SHOW ALL DETAILS
1 All prices and services presented above were reviewed and verified as of 11/2/19.
2 The Starter plan is $49/year the first year and increases to $119/year after that
3 This chart does not include state fees because those will vary in each state.
LegalZoom Standard Package ZenBusiness Pro Plan
Starting Price
$329 $179
Average Filing Time
15 business days 5-10 business days
Registered Agent
+$159/yr Yes
Operating Agreement
+$99 Yes
State Compliance
$280/yr Yes
EIN
+$60 Yes
SHOW ALL DETAILS

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License

Alaska Licenses & Permits

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CORP Formation

Alaska Corporation

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EIN

Alaska EIN Number

Also called a Tax ID Number, from the IRS so you can hire employees, and protect your assets

Component

Alaska Sole Proprietorship

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Folders

Alaska Filing Forms

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Parnership

Alaska LLP

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Agreement

Alaska Operating Agreement

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Oklahoma DBA

Alaska DBA

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Registered Agent

Alaska Registered Agent

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Run an Oklahoma Business

Run an Oklahoma Business

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Get Everything You Need to Create Your Cleaning Business

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