Steps to Pay Your New Jersey Filing Fees
- Pay your New Jersey business’s initial filing fees
- Reserve your New Jersey business’s name
- Reserve a “doing business as” name in New Jersey
- Obtain an Employer Identification Number (EIN)
- Draft an operating agreement, corporate bylaws, or a partnership agreement for your New Jersey business
- Apply for your New Jersey business’s necessary licenses and permits
- Pay registration fees for out-of-state businesses
- Check New Jersey’s annual report requirements and fees
- Keep your New Jersey business legally compliant
There are many moving parts when it comes to starting and running your New Jersey business. One important thing to be aware of is that statutory entities such as limited liability companies (LLCs) and corporations, will likely need to pay a number of New Jersey filing fees to form the business and maintain operations. This is an important part of keeping your business legally compliant with the state. If you need to create your business, we can help with our LLC Formation service or Corporation Formation service.
With so many New Jersey filing fees to keep track of, you might not know where to begin. That’s why we’ve compiled the filing fee guide below to help New Jersey business owners know what they can expect, and how we can help.
Step 1: Pay your New Jersey business’s initial filing fees
The first filing fee that most New Jersey businesses have to pay is the initial filing fee. This fee is required before the business is formally registered with the state. All fees are to be paid to the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services (DORES).
Turnaround time on processing your initial filing varies based on a variety of factors. However, if you’re in a hurry, New Jersey does offer expedited filing services. Same-day service, or as quickly as 1-hour service, can be selected for additional fees.
For quicker processing times, use our Expedited Filing service for your LLC or corporate formation filings.
Step 2: Reserve your New Jersey business’s name
In New Jersey, you can reserve a name for your business for a set period of time for a fee.
No business is required to reserve its name. However, doing so can be useful in some cases to lock in a preferred name while you get other important formation tasks squared away.
In New Jersey, a name reservation will be effective for 120 days from acceptance of the filing by the State Treasurer’s Office. Filing entities may also renew or transfer their name reservations. If this sounds confusing, our Name Reservation service can reserve a name for your New Jersey business and take the stress out of the process.
Step 3: Reserve a “doing business as” name in New Jersey
Sometimes, a business may want to conduct business under a name that’s different from it’s official registered name. In many states, this is referred to as a “doing business as” (DBA), assumed, or fictitious name. In New Jersey, however, only foreign, or out-of-state businesses, may use a DBA name.
Rather, a business entity in New Jersey that wishes to legally conduct business under a name other than its formation name may register what’s called an alternate name. Alternate names are effective for five years and may be renewed for subsequent five-year periods.
Step 4: Obtain an Employer Identification Number (EIN)
In New Jersey, the following entities must obtain an Employer Identification Number (EIN) from the IRS before conducting business within the state:
- For-profit corporations
- Non-profit corporations
- Limited partnerships
- Limited liability companies
- Limited liability partnerships
- General partnerships
- Any business with employees
An EIN is similar to a social security number in that it’s a federal tax identification number, but for business entities. Without an EIN, your business may be unable to open business bank accounts, apply for state grants and tax credits, obtain a Business Registration Certificate, and more.
Although an EIN is free to obtain from the IRS, we offer an EIN Number service that can easily and efficiently do it for you.
Step 5: Draft an operating agreement, corporate bylaws, or a partnership agreement for your New Jersey business
These are legal documents that set forth important information such as the business structure, management requirements, and business duties and obligations. While LLCs don’t need an operating agreement, it is strongly recommended. Corporations on the other hand, must have active corporate bylaws. You don’t have to file them with the state, but you do need to keep a copy with the corporation’s records for easy reference and accessibility.
Need help getting started? Use our operating agreement template to outline the rules, structure, and framework for your New Jersey LLC.
Step 6: Apply for your New Jersey business’s necessary licenses and permits
Many businesses also need some sort of licence or permit to legally operate. In fact, some locations require all businesses to obtain a general business license before conducting business.
Other types of business licenses and permits vary depending on the location, industry, or profession of the business. If the state or your local government requires your business to obtain licensure, this usually requires an initial fee and subsequent renewal fees moving forward.
Because there are so many types of business licenses that may or may not apply to your particular business, determining what licenses and permits you need can feel daunting. Fortunately, we can help. Let us do the research and leg work for you. Use our business license service to help you find what licensing you may need for your business.
Step 7: Pay registration fees for out-of-state businesses
Foreign, or out-of-state businesses may also need to pay certain filing fees. If your foreign business intends to do business in New Jersey, it will first need to obtain a Certificate of Authority (also called a Certificate of Authorization) issued by the Division of Revenue in the New Jersey Department of the Treasury. This Certificate of Authority is also referred to as a Foreign Qualification in other jurisdictions.
Additionally, if you formed your business in New Jersey but intend to conduct business in another state, you’ll instead need to obtain a Standing Certificate and pay the appropriate filing fee.
Step 8: Check New Jersey’s annual report requirements and fees
New Jersey also requires businesses to file an annual report with the state each year the business is in operation. Filing your annual report ensures that the state is up to date on the current information for your business entity. Filing this report each year is a crucial and necessary step. Nevertheless, it can be tedious and time-consuming.
Let us take this off your plate and help you file your annual business registration properly and in a timely manner.
Step 9: Keep your New Jersey business legally compliant
Lastly, it’s important to remember that you’ll also need to file amendments and pay the requisite fees as you make changes to your business. For example, your business may need to pay additional filing fees when changes are made to your:
- Registered agent
- Registered office address
- Business name
- Owners or corporate officers
Not sure when an amendment may be necessary or how to go about making changes for your business? Use our amendment service or Worry-Free Compliance service, which includes two amendments each year, to help keep your business up to date and in compliance with the state.
We can help you stay up to date with your New Jersey business filing fees
Most New Jersey businesses have to file paperwork and submit fees with the state to stay in compliance and avoid costly consequences. Let us help you keep your New Jersey business up and running with compliance tools like our Worry-Free Compliance Service. And be sure to take a look around our website to see how else we can help you on your path to success.
Disclaimer: The content on this page is for information purposes only, and does not constitute legal, tax, or accounting advice. If you have specific questions about any of these topics, seek the counsel of a licensed professional.
- Are there penalties for paying my fees late in New Jersey?
Yes, there can be penalties for late filings and late fee payments. One of the most significant penalties includes the possibility of the administrative dissolution of your business.
- What happens if I can’t pay my fees to the New Jersey government?
Failure to file and pay requisite fees to the New Jersey government can result in penalties such as administrative dissolution of your business entity.
- Who receives the fees for forming my New Jersey business?
The New Jersey Office of the Treasury, Division of Revenue and Enterprise Services will receive the formation fees for your business.
- What is usually the biggest fee I will pay when I form my New Jersey business?
There are many filing fees, and the amounts vary significantly depending on a variety of factors. However, the fee for a 1-hour expedited filing is typically one of the largest.
- What payment methods can I use to pay my LLC or corporation filing fees to the New Jersey government?
New Jersey accepts filing fee payments in the form of credit card or eCheck.